Administration Assistant

We are looking to recruit a full-time Administration Assistant in the General Office to work within the AMH Directorate supporting the Sherwood Oaks Mental Health Unit.

You will demonstrate the ability to work efficiently, supporting the wider healthcare team.

As we work with a client group of often distressed and occasionally unhappy people, you will have strong communication skills of empathy, sensitivity and confidentiality when working with colleagues and the public.

Applicants must be IT literate and proficient in Microsoft Word and Excel, able to consistently demonstrate high levels of accuracy and attention to detail, work well with others.

You should have a passion for providing a quality service and a track record of adding value to a workplace.

The role is a permanent contract working 37.5 hours per week over 5 days (Monday-Friday).

If you think you are that person, we would like to hear from you.

• To issue, record and reconcile petty cash.
• Operation of systems in respect of patient's property, preparation and reconciliation of monies for banking,
• To order stock and nonstock items as required.
• Maintain accurate records on the Issuing of keys and fobs to authorised personnel.
• To timely input, update and maintain information and resolve queries on the patient database.
• In liaising with the Governance Lead, to download CCTV images, supervised and as instructed, onto removable storage to assist with the trust investigation process.
• To undertake weekly check on all CCTV VDU camera shots and the system hardware to ensure that the system is in full

We have a huge variety of opportunities in our expansive Trust covering geographically from South Yorkshire, Nottinghamshire to Leicester, providing mental health inpatient and community services, community health services, forensic mental health services and secure prison healthcare across the East Midlands.

We have more than 100 sites and a huge scope of unique opportunities to develop your career and gain some amazing experiences.

We strive to be a great place to work and offer many staff benefits and tailored staff support and wellbeing programmes.

Do you want to make a difference?

Do you believe in Trust, Honesty, Respect, Compassion and Teamwork?

Then Nottinghamshire Healthcare is the perfect place for you to start, maintain or further your career. Join our team of nearly 9000 who are making a difference every day. We are all about our people - our staff, volunteers, carers, service users and patients. We are NottsHC.

The post holder will be responsible for ensuring that accurate work is completed within the time limits, framework and standards set, providing an administrative and secretarial service for the General Office within the Adult Mental Health Directorate.

Act on own initiative in the absence of the line manager and without direct supervision.

Manages and prioritises own workload.

The post holder will be based at Sherwood Oaks Mental Health Unit.

Provide cover in the absence of colleagues and where service demands, including cover at other sites with a patient monies function.

To work within the provisions of the Trust Health and Safety Policy and Trust Standing Financial Instructions.

Responsibility for the custody of safe keys and fobs.

To suggest best practice in liaison with the Line Manager.

To manage the Health and Safety Workbook under the provision of the Trust's Health and Safety policy in relation to admin staff and site common areas.

To participate in own appropriate training courses or updates in accordance with mandatory requirements and/or individual Personal Development plans.
To be able to work flexibly and provide cover which may include the requirement to travel to different sites.
To undertake any other duties that would be a reasonable expectation of the role.

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