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Administrative Officer
4 months ago
JOB DIMENSIONS The postholder will be responsible for the provision of a full and effective administrative and clerical support service to the Research & Innovation Department/Service.
He/she will also be responsible for inputting data onto the departmental database system and producing reports as required.The postholder will be expected to arrange and plan her/his own work on a day-to-day basis within the overall demands and priorities of the department.
KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED Essential Previous clerical/administrative experience. GCSE in English and Maths or equivalent Must be willing to attend relevant training courses. A good awareness of and understanding of issues surrounding diversity and patient involvement. Competent in word processing, spreadsheet packages and in using databases.Good written and verbal communication skills. Good command of spoken and written English. Numerate Able to use own initiative. Desirable Work experience in a health or social care setting.
Knowledge of NHS Personal or work experience of working with diversity e.g. disabled people, people from different cultures. The ability to communicate in an ethnic minority language and/or in British Sign Language would be a bonus. Competent in using other software (such as Access databases and web authoring software).
All our actions and endeavours will be guided and evaluated through these values Additionally the following are core values which relate specifically to this post: Commitment to principles of equality and diversity.
WEST YORKSHIRE ASSOCIATION OF ACUTE TRUSTS (WYAAT) Leeds Teaching Hospitals NHS Trust is part of the West Yorkshire Association of Acute Trusts (WYAAT), a collaborative of the NHS hospital trusts from across West Yorkshire and Harrogate working together to provide the best possible care for our patients.
By bringing together the wide range of skills and expertise across West Yorkshire and Harrogate we are working differently, innovating and driving forward change to deliver the highest quality care.
By working for Leeds Teaching Hospitals NHS Trust this is your opportunity to be a part of that change.WYAAT is the acute sector arm of the West Yorkshire and Harrogate Health and Care Partnership, one of the largest integrated care systems in the country.
The Partnerships ambition is for everyone to have the best possible health and wellbeing, and the work of WYAAT, and each individual trust, supports that ambition.
Personable, patient, sensitive and flexible. Willing to learn new skills. Reliable CORE KNOWLEDGE AND UNDERSTANDING Knowledge of a wide range of administrative procedures including finance. Understanding of working in a complex organisation.
organising meetings including checking access arrangements, booking rooms and refreshments, sign language and ethnic minority language interpreters as appropriate, organising travel arrangements, administering expense forms, liaising with members regarding dates, sending out notice of meetings, agendas and minutes.
To maintain and update mail-outs and labels for Trust and staff departments, advisory group members and voluntary and community organisations and organising electronic or paper mail-outs to such groups as required (typing, copying and posting etc.) To liaise with appropriate personnel to make appointments for the Head of Service/Management team and to maintain an appointments diary.
To monitor stock levels and re-order stationery and office supplies as required, and non-stock items as necessary. To record departmental expenditure and petty cash requisitions, produce monthly updates and check against financial statements. Collect petty cash as necessary. To co-ordinate and keep records of staff leave, absences and attendance at mandatory fire training.To adhere to relevant Statutory Instruments and Trust policies and guidelines e.g. Data Protection, Health and Safety, Confidentiality and personnel policies and guidelines. To maintain and develop the departments web site on the Trust intranet.
(Training will be given) To contribute to the production of information for distribution across the Trust and to other relevant organisations.
Use departmental database for recording appropriate information as requested and producing reports. Any other duties commensurate with the grade which may be required from time to time to ensur