Finance Assistant

2 weeks ago

Edinburgh, Edinburgh, United Kingdom Mercy Corps Full time

Location:
Edinburgh, UK
**Position Status: Full-time, Temporary

  • 12 months as leave cover**
    Salary: circa 22,000 GBP

Closing Date:
January 17th

About Mercy Corps*:

Mercy Corps is a leading global organisation powered by the belief that a better world is possible.


In conflict, in disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within.

Now, and for the future.

Mercy Corps Europe (MCE) has grown rapidly in terms of volume of activity and complexity.

With offices in Edinburgh, London and Geneva, we now attract over £90m in income, and employ around 100 domestic and expatriate field team members.

The breadth and impact of our programmes makes Mercy Corps a unique and truly rewarding place to work.

Our teams are proud of what we achieve in the field and we are always looking for talented individuals who share our passion and commitment.


The Role


The Finance team plays a critical role in sustaining and enabling MCE's growth through the support it provides to Field Teams and HQ departments.

All management accounting for European grants is managed by the team, in addition to the financial accounting functions, payables, receivables and cash management.

We are looking for a Finance Assistant to join us.

Reporting to our HQ
Finance Officer, the Finance Assistant is primarily responsible for:

  • The purchase ledger and interagency billing, ensuring prompt settlement and reconciliation of purchase invoices, interagency transactions and timeous monthly close of the purchase ledger;
  • Setting up bank payments and cash book management;


We are looking for an ambitious accounting or finance professional, with some experience of working in a busy finance team, who is interested in a career in the NGO sector.

This is an opportunity to be involved in finance work that is fast-paced, and to be part of a diverse, dedicated team of people who are genuinely motivated by making a difference.

You will be someone with a positive, can-do approach, who enjoys the pressure of working together as a team to tight deadlines.

Strong communication skills are vital, as you will be operating in a truly international environment. Experience of accountancy packages software and strong Excel skills are key.


You will not only have the right experience on paper but also the right personal 'fit' - you will live and breathe our culture and values, with a visible passion for the work we do and a desire to be part of our story.

***:

Essential Job Responsibilities:

Invoice

& Expense

Management & Processing

  • Review and upload purchase invoices and expense claims daily ensuring they are compliant, correctly approved, authorised and filed.
  • Ensure the completeness and accuracy of processing by undertaking statement reconciliations, aged creditors reconciliations and overall creditor management
  • Investigate queries from suppliers and those arising as a result of reconciliations in month to ensure transactions are timeously captured in the relevant month.
  • Work with the Finance Systems Manager in developing related procedures and processes.
  • Develop and deliver induction and ongoing training to staff, on all aspects of purchasing processes and procedures.
  • Respond to staff queries on procurement policy or procedures.

Banking, Payments and Finance

  • Set up and management of regular pay runs and invoice payments
  • Daily update of cashbook and bank account management
  • Petty cash counts and management
  • Process monthly payroll/salary payments
  • Assist the finance team with monthend and yearend processing of financial data.

Filing Systems

  • Manage the filing systems efficiently filing all the paperwork in the most appropriate manner throughout the processing process.
  • Arrange the archiving of purchase ledger documents in line with statutory requirements.

Other

  • As part of the department's commitment to continuous improvement, all staff are encouraged to be proactive and lead on ad hoc HQ projects aimed at streamlining processes or increasing efficiency. As part of the HQ Finance Team, the Officer will work with the HQ Finance Systems Manager on developing, streamlining, and documenting policies, processes and procedures
  • As part of the MCE annual statutory audit liaise with external audit as required.
  • Meet key performance indicator targets for purchase ledger.
  • Act as basic cover for the HQ Finance Officer in their absence.
  • Produce ad hoc reports and manage data on expenditure, suppliers and other financial information as required.
  • Any other review, reporting and reconciliation duties as assigned.

Accountability

Reports Directly To:

***HQ Finance Officer

Accountability to Participants and Stakeholders:

Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program parti

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