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Private Pa

3 months ago

West London, United Kingdom Roc Recruitment Full time
High profile UHNW Family office are looking for a Private PA

Day-to-day management

Multiple property and content management - global

Refurbishment management - global

Household staff management and recruitment - global

Flexibility to travel to multiple properties globally

RESPONSIBILITIES
General Day-to-Day

  • To manage all diaries/calendars for and on behalf of the family and the properties
  • To manage correspondence on behalf of the Employer and his family
  • To liaise with house and business staff in relation to the family's diary and travel
plans

  • To take responsibility for undertaking research, making bookings and monitoring
travel arrangements and accommodation for the family

  • To undertake personal projects as may be directed by the principals
  • Regularly interacting with principles to maintain direct communication and
compliance with their needs

  • Organising family and household events
  • Liaise with accountants on invoices and tax related matters
Properties

  • Maintaining inventory of all furnishings and equipment in the house, including
ordering replacements when needed

  • Writing of household manuals and policy documents for Employers approval
  • The maintenance and upkeep of all UK homes. Engaging and overseeing outside
contractors, service providers and suppliers

  • Implementation and development of systems and processes inside the houses
  • Oversee construction projects and liaise with project managers and designers
  • Ensure vehicle fleet is up to date in terms of legalities and maintenance
  • To manage all household insurance in respect of the properties
  • Liaise with accountants on budgets for projects
Staff/HR

  • Oversee the hiring of personnel
  • Ensure all staff are trained on principles' routines and preferences
  • Conduct performance management reviews
  • Ensure efficiency, harmony, and high morale throughout the household team
  • Hold monthly staff meetings with a focused agenda and ensure follow up of all action
points

  • Liaise with lawyers on relevant employment matters