Administration Assistant
2 weeks ago
Permanent | Full-time | MAR28
We are seeking an Administrative Assistant to work in the Personal Injury Claim department of solicitors.
You will be responsible for providing typing and administrative support to the Personal Injury and Clinical Negligence teams.
Your Key Job Responsibilities
- Provide administrative support to all fee earners and secretaries, including audio typing, general filing, bulk photocopying, preparation of court bundles, arranging appointments, and dealing with client queries in person and by phone;
- Opening/ closing client files;
- Greet clients and deal with enquiries from members of the public in person;
- Ensure kitchen and restrooms are adequately stocked at all times with necessary supplies; shop for consumables such as tea, coffee etc.;
- Manage both the incoming and outgoing post; opening, franking, stamping and taking to post room and/or delivering letters by hand when necessary;
- Take daily banking;
- Organise refreshments for meetings and visitors;
- Book meeting rooms through the Outlook calendar system;
- Any other duties as may be reasonably required to ensure the smooth running of the office;
- To comply with all the company's relevant policies and procedures;
- To ensure confidentiality on all appropriate matters and recognise that any breach of this confidentiality is a serious matter.
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