Administrative Coordinator

7 days ago


Leeds, Leeds, United Kingdom Leeds GP Confederation Full time

TITLE:
Administrative Coordinator

DEPARTMENT Operational Delivery Team

LOCATION:
Building 3, White Rose Park, LS11 0DL

HOURS OF WORK:
up to 30 hours per week

NATURE OF CONTRACT:
Permanent

ACCOUNTABLE TO:
Business and Operations Manager

ROLE SUMMARY


This is a fantastic opportunity to be part of an innovative, close-knit team delivering a range of Primary Care services for the population of Leeds.

As an integral part of the operational team, you will be providing administrative support to a number of dedicated workstreams.


The Administrative Coordinator will work alongside the Business and Operations Manager and Service Delivery Managers to contribute to the achievement of service objectives by improving administrative processes and services provided to our service users.


The post holder will be a key member of the operational team, playing an active part in the delivery of services.


MAIN DUTIES

The Administrative Coordinator will:

  • Develop and maintain Standard Operating Procedures for all aspects of work.
  • Be responsible for the daytoday delivery of business and operational administration support for the work undertaken by the Operational Management Team.
  • Escalate risks or issues to the appropriate person e.g. Service Delivery Manager.
  • Participate and contribute to various service delivery meetings and complete actions within planned time.
  • Contribute to ongoing development and continuous improvement of services within the operational portfolio capabilities.
  • Take a proactive approach in providing daytoday support to business operations.
  • Support the service delivery team by collecting service quality and performance data.
  • Provide efficient and effective administrative support to operational meetings, including the timely circulation of agendas, papers, action logs and accurate minute taking.
  • Works with team members and colleagues to continually improve the quality of services within the overall organisational governance frameworks and service objectives.
  • In agreement with their line manager carries out such other duties as may be reasonably expected in accordance with the grade of the post.
  • Build and maintain professional working relationships with stakeholders.
  • Excellent written and verbal communication skills
  • Strong organisational abilities, capable of planning and prioritising effectively.
  • Ability to work well under pressure and execute tasks to a high standard whilst supporting peers.
  • Good questioning skills to enable issues/problems to be identified and resolved.
  • Awareness and experience of working with and respecting confidential material.

About us

The Leeds GP Confederation has two purposes:

To be a voice for and represent General Practice in the Leeds Health and Care System:

  • A collective voice for General Practice that will be heard throughout the health and care system
  • Through representation and active participation in the health & care system to contribute to the setting of strategy and decision making

To hold contracts to enhance access to healthcare across Leeds and to provide a range of services to General Practices:

  • By providing services and holding contracts that directly support General practice
  • By having an infrastructure that enables, where appropriate, at scale working for the benefit of general practice and populations
  • Inclusive transparent governance
  • Notforprofit

GENERAL DUTIES

  • Confidentiality_


During the course of your employment, you may have access to, see or hear information of a confidential nature and you are required not to disclose such information, particularly that relating to patients and staff.

The post holder must be compliant with the principles of GDPR at all times.


You must not make any disclosure to any unauthorised person or use any confidential information relating to the business affairs of Leeds GP Confederation, unless expressly authorised to do so by Leeds GP Confederation.

-
Equal Opportunities_


You are at all times required to carry out your responsibilities with due regard to the Leeds GP Confederation's Equal Opportunities Policy and to ensure that staff receive equal treatment throughout their employment with Leeds GP Confederation.

Conflict of Interests

You are not precluded from accepting employment outside your normal working hours. However, such other employment must not in any way hinder or conflict with the interests of your work in the Leeds GP Confederation

Code of Conduct for Professional Group

All staff are required to work in accordance with their professional group's code of conduct.

Risk Management


Risk management involves the culture, processes and structures that are directed towards the effective management of potential opportunities and adverse effects.

Every employee must co-operate with Leeds GP Confederation to enable all statutory duties to be applied and work to standards set out in Leeds GP Confederation's

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