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Business Admin Apprentice

3 months ago

London, Greater London, United Kingdom Siemens Full time

Job Title:
Business Admin Apprentice

Apprenticeship Qualification:
Business Admin Level 3

Employer

Siemens (Process Systems Enterprise)

Working Address

  • 6th Floor East2628 Hammersmith Grove
London

W6 7HA

Remote working opportunity:

We operate a hybrid policy (min 2 days in the office)

Working Hours:

Monday to Friday 9am to 5.30pm

Weekly Hours:

37.5

Salary:

£24,000
***
About The Employer:Siemens Digital Industries is an innovation and technology leader in industrial automation and digitalization, and Siemens Process Systems Engineering (SPSE) is at the heart of the Siemens digitalization offering for the process industries.


SPSE is the world's leading supplier of advanced process modelling technology, in the form of our gPROMS advanced digital process technologies and related services and solutions.

With offices globally, this role is based at the head office in Hammersmith, UK (the largest site with approx. 200 employees)

About the Team:

The HR team at SPSE consists of Trudie Stroud (HR Manager) & Jo Brimpong (HR Business Partner).

You will also be working with the Office Manager (Ometha McKay) and the Finance Business Partner (Mark McDonald), and other departments where support is needed.


About the Role:

This Business Admin role will consist of supporting the gPROMS team.

You will cover reception and greet visitors, maintain and update company files, and help out with the onboarding and offboarding processes.

This position will provide you with valuable experience and transferrable skills to support your career.

And Day to Day?.

You will be Responsible for:

  • Ad hoc reception cover meeting and greeting visitors, booking couriers, organising meetings and catering.
  • Maintaining and updating company files.
  • Supporting with business travel visas and issuing support letters.
  • Sending reference letters.
  • Sending weekly new joiner/leavers reports.
  • Drafting contracts & offer letters for HR Manager to send out.
  • Helping with the new joiner/onboarding process (liaising with managers to send out induction plans, arrange IT, right to work checks etc) and offboarding (sending leavers letters, arranging return of IT equipment etc)
  • Raising Purchase orders.
  • Assisting with the organising and running of social events.
  • Complete customer registration forms for the sales team.
  • Assist with Vendor creation in P2P process for finance.
  • Customer Contract review for the sales team.
  • Reviewing/checking tangible items on the Fixed Asset register for finance.
  • Any other ad hoc admin duties as required.

Skills Required:

  • Communication skills
  • IT Skills
  • Attention to detail
  • Organisation skills
  • Customer care skills
  • Problem Solving skills
  • Presentation skills
  • Administrative skills
  • Number skills
  • Analytical skills
  • Logical
  • Team working
  • Creative
  • Initiative
  • Non judgemental
  • Patience

Minimum Qualifications Required:

  • GCSE
  • English and Maths (Grade C or above)

And the Long-Term Opportunities?


As with any apprenticeship opportunity - if you prove yourself to be a valuable member of the team there is a strong chance of a permanent post within the business.


Company Benefits:

  • Pension scheme
  • Group life assurance
  • Group income protection
  • Private medical insurance
  • Wellness vouchers
- i-choose savings platform

  • 25 days holiday per year plus bank holidays