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Administration Assistant
3 months ago
Role
Duties and responsibilities:
- To be the first point of contact for all students, staff members and members of the public.
- Carrying out eligibility to work checks and ensure correct information is uploaded to internal database Adapt.
- Placing job adverts onto Unitemps website and external job boards.
- Completing payroll documentation in a timely manner.
- Keeping accurate records in the Unitemps and central database of all activity.
- Assisting the Senior Recruiter to plan and implement marketing campaigns.
- Attending networking events when required.
- To monitor the Unitemps inbox by prioritising requests from other administrative departments and academic staff and provide support to the team.
- To act as an effective team member and to manage own diary and workload.
- To maintain good working relationships and communications with colleagues in other areas of the University and external stakeholders.
- The post holder will be expected to undertake other responsibilities and tasks as reasonably requested by the Senior Recruitment team.
Skills and experience:
- GCSE, vocational qualification (NVQ 3) or equivalent.
- Knowledge and experience of databases.
- Customer service delivery.
- An understanding of the complexities of employment legislation.
- Ability to communicate clearly, explaining questions and responding to students, academic staff and external stakeholders.
- Ability to plan and schedule work.
- Competent numeracy and IT skills.
- Competent written and oral communication skills.
- Ability to deal with challenging situations involving staff and/or students.
- Ability to adapt to the changing environment and changing situations and to adjust workload accordingly.
- Ability to deal with high workloads and pressures of deadlines.
- Ability to adapt to organisational change.
Location
University of Northampton
Additional information
This role is part time 25 hours a week, 9:30am-2:30pm, Monday to Friday, although there may be some flexibility with this.
This role is initially for a period of 12 months.