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Finance and Operations Officer

4 months ago

London, Greater London, United Kingdom European College of Business and Management Full time

About us
The European College of Business and Management (ECBM) is a Business School in London. We are innovative and professional, and our goal is to provide education and training opportunities.

The Role


The ECBM is seeking an excellent Finance and Operations Officer who will be responsible for the day-to-day finance operations of the ECBM and its Irish branch as well as playing a key role in supporting the Senior Management team.

This is a role where you will be responsible for administrating all financial aspects of our operations.

The ECBM is a relatively small organisation, and the duties are quite wide in function and scope.

This would be a good opportunity for a motivated employee to gain experience across a variety of finance and operations duties.


Excellent communication skills are essential along with strong organisational skills, including the ability to plan and prioritise own workload and manage routine administrative tasks.

You need to be happy to work on-site at our Shoreditch premises as we are very much a face-to-face organisation, although we are also flexible and we believe that we are a good employer and have a pleasant working environment.

Study opportunities to develop your business and/or financial qualifications are potentially possible. The ECBM contributes to a private pension scheme and the post carries a minimum of 25 days holiday p.a. plus bank holidays.

Key Responsibilities:

  • Responsibility for maintaining the financial accounting system at the college and accurate processing of any financial data (e.g. bank reconciliations, petty cash record, credit card statement, travel expenses, etc.)
  • Managing Accounts Payable and Accounts Receivable including the recording and processing of purchases and sales invoices as well as credit control
  • Production of Monthly Management Accounts with associated balance sheet recs and supporting schedules and reporting to the Director and Trustees
  • Preparation of the yearly audit and liaising with the auditors
  • Liaising with outsourced Payroll providers, uploading monthly payroll changes to the payroll platform, check and confirm the payroll reports
  • Managing the workplace pension scheme which consists of monthly assessment of your employees, joining new members, managing payments and dealing with optouts
  • Supporting the director with the budgeting process by preparing and maintaining financial overviews and meeting with the heads of Marketing and Short courses to update budgetary information regularly
  • Purchasing supplies
  • Managing relations with operations vendors (contracts and invoices etc)
  • Tracking and advising on supplier prices, rebates and service levels
  • Being responsible for relations with Council authorities over rate valuation and payment of business rates
  • Being responsible for relations with providers of leased equipment and IT consultants
  • Reviewing and approving all operational invoices and making sure they are paid
  • Updating information required by charity commission and companies house on a yearly basis as well as any legal requirements from CRO Ireland for our Irish branch
  • Asset Register administration
  • Managing and executing financial and contractual relationships with tenants at our premises in Shoreditch, and with our landlords in Dublin
  • Being responsible for contractual and financial relationships concerned with maintenance and project work at the building (in liaison with the Director)
  • Recording and being responsible for insurance for the company and branch

Brief Person Specification:

  • You will have good communication skills
  • Attention to detail
  • Be selfmotivated with high standards
  • Be an organised team player with a positive outlook and proactive and innovative approach to problem solving
  • Possess honesty and integrity
  • Demonstrate a flexible approach to work that is focused on "getting the job done"
  • Have effective time management skills

Salary:
From £35,000.00 per year

Schedule:

  • Monday to Friday

Work Location:
In person

Application deadline: 14/05/2023

Expected start date: 01/06/2023