Head of Accounts

2 weeks ago

Cranbrook, Kent, United Kingdom CRANBROOK SCHOOL Full time

Job Purpose:

  • To ensure the smooth running of the Accounts Department
  • To keep the Bursar informed of progress in the department and any problems
  • To ensure that all work carried out by the Accounts Team is in accordance with the Academies Financial Handbook and is accurate and within all specified time limits

Key Duties and Responsibilities

  • Cash Flow / Cash Book_
  • Arrange deposits and withdrawals to CCLA Investment Management Ltd (COIF Charities Fund) to maximise interest income
  • Arrange transfer of funds to and from COIF for boarding fees paid in advance
  • Input data of all receipts paid by BACs and direct credit
  • DFE receipts etc.
  • Ensure all receipts are kept in a safe, banked frequently and entered on computer
  • Ensure Parent deposits are banked regularly entered on a spreadsheet and reconciled with the nominal code
  • Set up standing orders and direct debits and enter on computer as necessary
  • Monitor cash box counter sign all payment vouchers and spot check cash box contents regularly
  • Credit cards_
  • Reconcile the credit card statements with receipts. Complete voucher and post on the system monthly
  • Budgets_
  • Input budgets as advised by the Bursar and profile
  • On receipt of additional income during the year adjust the relevant budgets accordingly
  • Make any changes advised by the Bursar during the year or required as a result of additional income
  • Sign off all expenditure and monitor budgets at year end
  • Services_
  • Electricity, gas, sewerage monitor, review and approve new contracts as agreed with the Bursar
  • Voucher invoices, check VAT and pass for payment
  • Maintain expenditure spreadsheets
  • Calculate and input monthly accruals based on meter readings and daily water usage
  • Month end_
  • Prepare monthly reconciliations of bank statements and cash book before passing to the Bursar for approval
  • Close each period after the VAT report has been reconciled
  • Check control code balances, creditors and accruals
  • Prepare VAT return and journal input and output tax to the VAT control code
  • Review figures and investigate anomalies
  • Calculate accruals gas, electricity, oil, laundry, auditor's fees, sewerage, benefits in kind, facility charge
  • Journal monthly boarding allowances to tuition codes
  • Run detailed tuition and boarding management reports and pass to the Bursar for approval. Once approved print and file reports with trial balance and close the nominal account.
  • To provide reports as requested

Year End Procedure

  • To ensure all year end procedures are followed correctly
  • Prepayments are entered and recorded correctly
  • Accruals contained within purchase order processing are correct
  • Print reports for repayments, accruals, creditors and debtors
  • To ensure control codes are zeroed
  • To prepare Year End Reports

Auditors

  • Prepare all yearend reports for Auditors prepayments, accruals, creditors, debtors
  • Auditors visits assist where necessary and provide requested information

Contracts Index

  • Ensure index of school contracts is maintained and kept up to date

Trust and Parents Association Expenditure

  • To authorise all payments made by the School on behalf of Cranbrook School Trustees and the Parents Association and ensure that all expenditure is recovered by year end
  • Benefits in kind_
  • Council Tax_
  • Monitor, pay and notify the Council of changes in occupancy March and September
  • Pupil billing_
  • To liaise with the Pupil Billing Clerk regarding billing dates and procedures
  • To ensure monies collected by pupil billing are forwarded to OCA, Vol Fund, Trust Trading and Trustees each half term
  • Gif Aid_
  • To ensure claims are made each year in respect of Cranbrook Together and other fundraising activities

Essential Skills and Qualifications

  • Qualified accountant (ACCA, CIMA, ACA or equivalent)
  • Demonstrable experience of working in a similar role
  • Excellent numeracy, written and computer literacy skills
  • Strong financial acumen and technical expertise
  • Indepth knowledge & understanding of financial regulations and legislation
  • Excellent organisational skills
  • Ability to multitask, problem solve & prioritise effectively
  • Ability to communicate effectively with a range of stakeholders in a professional manner and adept at presenting complex information in an accessible manner
  • Methodical, excellent attention to detail and ability to show initiative
  • Willing to work flexibly and with enthusiasm
  • Trustworthy, tactful and discreet
  • High level of emotional intelligence and people management skills
  • Ability to work in a team and form productive, supportive & professional relationships with all colleagues
  • Keen to engage in continuing professional development (CPD) as required

Desirable Skills/Qualifications

  • Qualified to degree level or similar
  • Previous experience of working in an educational environment
  • Working knowledge of safeguarding practices & principles

Conditions of Service

Salary:
£33,4

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