Data Administrator

2 weeks ago

Newport, Newport, United Kingdom Newport Health Centre Full time

Main duties and key responsibilities Your work will be varied, and the main duties will be: Processing clinical letters with the use of clinical codes, both urgent and non-urgent.

For example, hospital letters, patient letters, medical results need to be inputted into patient records.

Processing clinical letters through a scanner, ensuring all patient information is correct and entered into the patients record within an efficient time frame.

Ensuring all tasks are kept up to date in a timely manner.


Providing support to the team as needed, such as scanning correspondence and holiday cover Full training and support will be provided.

This Job Description is not exhaustive and may change as the post develops. Communication and Relationships Provide and receive confidential and complex information from a range of sources and escalating as required. To identify and use the most effective means of communication, appropriate to the situation and individuals involved.


To manage own behaviour in a positive manner to maintain effective working relationships To always behave professionally and uphold the reputation of the Practice To observe complete confidentiality of all information including awareness and adherence to the legal requirements of the Data Protection Act.

Analysis and Judgement To ensure you are competent and appropriately trained to carry out any delegated responsibility you accept.

To maintain a clean and safe environment for patients, visitors and staff reporting building or equipment faults Recognise and inform managers of any matters requiring their immediate attention or expedite and progress issues with appropriate lead, as and when necessary, to ensure that deadlines are met.

Planning and Organising Produce correspondence, documents, papers as requested and prioritise this workload appropriately to respond to frequently unpredictable work patterns.


Expectation to be flexible in undertaking any other duties as deemed appropriate to the role and as directed by the management team Patient and Client Care Rare contact with patients, assisting where needed and appropriate.

Service and Policy Development To be aware of relevant Practice related policies/procedures relevant to the post. People Management and Development Take personal responsibility to ensure any mandatory training is undertaken. Provide cover for colleagues during breaks, holidays, sickness, and training.

Be willing to undertake additional training and development as identified at annual appraisal.

Information System use and management Use relevant IT systems to support role including SystmOne, Team Net, Word, Excel, Access, and other systems where necessary.

Freedom to Act and Autonomy Expected to work on own initiative regarding own allocated work.

The post holder will be required to manage own workload and will be required to adjust priorities as required to meet continually changing service needs.


Work is discussed in regular supervision sessions and the post holder is responsible for deciding which issues need to be referred to Line manager.

To ensure that relationships and own behaviour is managed in line with the practice policies To always work with due regard for personal safety, adhering to Health & Safety requirements of the service.

Equality, Diversity & Inclusion (ED&I) A good attitude and positive action towards ED&I creates and environment where all individuals are able to achieve their full potential.

Creating such an environment is important for three reasons:
it improves operational effectiveness, it is morally the right thing to do, and it is required by law.


You have a duty to take reasonable care of health and safety at work for you, your team and others, and to cooperate with employers to ensure compliance with health and safety requirements.

All personnel are to comply with the Health and Safety at Work Act 1974, Environmental Protection Act 1990, Environment Act 1995, Fire Precautions (workplace) Regulations 1999 and other statutory legislation.

Confidentiality This practice is committed to maintaining an outstanding confidential service.

Patients entrust and permit us to collect and retain sensitive information relating to their health and other matters, pertaining to their care.


They do so in confidence and have a right to expect all staff will respect their privacy and maintain confidentiality at all times.

It is essential that if, the legal requirements are to be met and the trust of our patients is to be retained that all staff protect patient information and provide a confidential service.

Quality & Continuous Improvement (CI) To preserve and improve the quality of our output, all personnel are required to think not only of what they do, but how they achieve it.

By continually re-examining our processes, we will be able to develop and improve the overall effectiveness of the way we work.

The responsibility for this rests with everyone working within the practice to look for opportunities to improv

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