Accounts Payable Assistant P/T FTC

1 week ago


WaltononThames, Surrey, United Kingdom Kia Europe Full time

Part time / ContractWelcome to Kia UK

About Us

Kia UK is a leading automotive brand offering one of the industry's largest range of models across multiple vehicle segments, contributing to it being the fifth most popular UK car brand in 2023. With more than 190 Kia dealerships across the country, Kia is now widely known for its advanced electrified products offering the technology of tomorrow, today. Spearheading this charge are award-winning products including the fully electric EV6 – Kia's first dedicated electric vehicle – and the new pioneering EV9.

Kia UK has consistently grown for over 30 years, supported by bold design, quality products and ever-evolving customer service. By 2027, the brand aims to offer no less than nine fully electric vehicles in the UK, a positive step towards becoming a leading global sustainable mobility solutions provider.

People are central to Kia UK and every day is an opportunity to learn something new and to grow personally and professionally. This was recognised with Kia UK named as one of the UK's Best Workplaces 2024 by Great Place To Work, and also ranked in the 2023 Best Workplaces for Women. Kia employees reported positively on areas such as working atmosphere, trust in management, corporate strategy, pride in working for the company, benefits, facilities and much more

The Role

Responsibility for alphabetic sub list of suppliers. Three-way match supplier invoices on SAP coding costs and VAT correctly. Process supplier invoices approved by operational and finance management in SAP on a timely and accurate basis. Process used vehicle invoices - checking net buyback value is correct, liaising with the fleet company and de-fleet centre to resolve queries. Process approved staff expenses on Concur expense system – checking claims are within KUK's expenses policy and rejecting/adjusting claims outside KUK's policy. Prepare weekly payment runs to suppliers/employees – BACS files for authorisation and submission to HSBC. Pro-actively following up overdue items on supplier's statements and pending list on SAP with operational managers to ensure suppliers are paid within credit terms and do not initiate legal proceedings. Reconcile each supplier's statement of account quarterly. Pro-actively resolve debit balances on the purchase ledger, maintaining control over the quality of the purchase ledger and allocating payments timely in the correct period.

About You

Looking for a part time role circa 3 days or 22.5 hours per week Educated to GCSE Level and above. Experience as an Accounts Payable assistant preferable. Sap and Concur Expense system experience desirable. Flexible & positive attitude; ability to cope with changing demands / priorities. Strong ability to work both within a team and under one's own initiative.

We recognise that there may be a number of ways to meet our requirements. We are looking for the best candidate for the job and encourage you to apply even if your experience or qualifications don't exactly match what we've outlined in the role description. If you think you could be a good fit for this role, we'd love to hear from you

The Benefits

Flexible working hours (core hours between 10:00am-3:00pm)

Hybrid working (up to 2 days a week remote working pro rata)

Employee Car Scheme (car lease + insurance all included from £80/month)

Onsite Chef -> free lunch every day

Private Medical Care (Vitality)

Annual Health Checks and free flu jabs offered onsite

Private Dental Care (Denplan, £0 excess)

Pension with enhanced employer contribution

Income Protection & life Assurance

Critical Illness Protection

24 days Annual Leave + Bank Holidays

Wellness benefits including cycle to work scheme, free eye tests, employee assistance programme, Mental Health First Aiders and more

Financial hub providing free financial guidance and support

Work from anywhere for one week a year

Enhanced Maternity, Adoption and Shared Parental Leave (up to 6 months full pay)

Enhanced Paternity Leave

‍ Free weekly yoga, football, and badminton clubs

Pool tables, dart board, and massage chairs onsite

Opportunity to get involved & give back via our charity partners

Birthday Vouchers

Celebrations such as our Spring Ball, Christmas events, Social Club and much more

Location/Travel

The Kia UK Head Office is based in Walton-on-Thames, just a 5 minute walk from the station. We also have plenty of on-site parking for drivers, including EV charging ports.

There is step-free access throughout the building, but please let us know if you require any additional accessibility support and we will cater to your needs as best we can.

Interview Process

Step 1: CV review

Step 2: Teams interview

Step 3: Face-to-face interview



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