Payroll Officer

2 weeks ago

Northampton, Northamptonshire, United Kingdom Hays Specialist Recruitment Limited Full time

Your new company Our client is a medium-sized business that forms part of a division of a larger group. They offer specialised services to the food and hospitality sectors, assisting them in addressing the climate crisis. By repurposing waste resources, they generate renewable energy. With over 1000 employees across a range of strategically located sites in the UK and Ireland, they serve many catering establishments.

Your new roleThe Payroll Officer oversees the compliant, efficient, and accurate processing of weekly and monthly payrolls, as well as the effective management of benefit schemes. They handle all payroll administration and ensure adherence to efficient and effective processes. Responsibilities will include:

  • Health & Safety: Conduct all activities safely and identify any unsafe practices.
  • Payroll Processing:
    • Process the weekly and monthly payroll accurately and on time.
    • Collaborate with site managers and operations to ensure accurate payroll variables.
    • Work with the payroll bureau for BACS-issued payroll completion.
    • Deliver payroll reports to Financial Controllers/accounts teams promptly.
  • Reconciliations: Balance weekly and monthly HMRC and pension reconciliations.
  • HMRC: Reconcile payroll bureau reports, including the apprenticeship levy and produce site P32s and manage payments by the monthly deadline.
  • Pension: Manage the auto-enrolment scheme, provide monthly correspondence to employees, and handle re-enrolment and prepare payment schedules for the Standard Life portal.
  • AOE/DEO/CSA: Process attachment of earnings orders, deduction from earnings orders, and child maintenance orders and distribute payment instructions to accounts teams monthly.
  • Reporting: Generate month-end reports (e.g., P32s) and annual reports (e.g., Gender Pay Gap, P11Ds).
  • National Statistics: Respond to recruitment and payroll statistics requests.
  • Policy: Advise on legal tax positions related to benefits or expenses and regularly review associated policies.
  • Benefits: Promote and maintain benefit schemes (e.g., pension, company cars, private healthcare) and analyse benefits' cost-effectiveness and review suppliers.
  • Company Cars: Manage the company car fleet, arrange leases, and advise on capital contributions and ensure proper insurance coverage.
  • Auditing: Conduct compliance audits to verify accurate payroll data.
  • Systems: Maintain software links between payroll and HR systems for efficiency and identify opportunities for system improvements

What you'll need to succeedAs an experienced payroll professional, you need to have handled multi-site weekly and monthly payroll in-house, have worked with payroll bureaus, or have experience in standalone payroll roles. Additionally, you would need to be skilled at developing payroll policies, using HR databases, and managing HR administration. The right person will be an accomplished professional adept at managing workloads, meeting deadlines, and maintaining attention to detail. Proactive in process improvement, collaborative with colleagues, and committed to a company's core values. CIPP/payroll qualification is desirable.What you'll get in returnAs well as working for a great company that is supporting many businesses to make a positive difference to the environment, this company offers a rewarding benefits package and a supportive, close-knit team culture, built by the team's strong site presence.What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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