Office Administrator

1 week ago


East Kilbride, South Lanarkshire, United Kingdom M Squared Scotland Limited Full time
'''Job Overview:

We are seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our office. You will be responsible for performing a variety of administrative tasks and providing support to our staff members. If you are a proactive individual with excellent organizational and communication skills, we would love to hear from you.

Responsibilities:

  • Provide administrative support to Contract Buyer. Ensuring all order information is captured and updated daily to ensure contract records are kept up to date at all times.
  • Provide weekly contract reporting to finance team
  • Invoice processing
  • Liaise with other departments to resolve invoice queries
  • Delivery recording / follow ups
  • Plant and equipment hire weekly reconcile / reporting / follow ups.
  • Assisting with organising operative accommodation as required
  • Maintaining client portals ensuring all contract/operative information is logged and up to date.
  • Fielding Contract / Overflow telephone enquiries (taking messages)
  • Any other general day to day administrative duties.

Essential Requirements:

  • Previous administration experience 2 years+
  • Must be proficient in the use of all Microsoft Office packages particularly Outlook/Excel and Teams.
  • Great organisation and time management skills
  • Strong attention to detail

Desirable:

  • Previous experience in the Construction Industry is advantageous however not essential as full training and guidance will be given.

Key Personal Attributes:

  • Strong team player
  • Effective communicator (written and verbal)
  • Detailoriented
  • Selfmotivated to deliver high quality work
  • Good forward thinker and planner
  • Excellent time keeping

Job Type:
Part-time

Salary:
£11.00-£15.00 per hour

Expected hours:
per week

Benefits:

  • Company pension
  • Free parking
  • Onsite parking

Work Location:
In person

Reference ID:

MSADMIN

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