Event Coordinator

2 weeks ago

London, Greater London, United Kingdom Barclays Bank UK PLC Full time

Event Coordinator - 9 months FTC

London


As a Barclays Event Coordinator, you will have an exciting chance to partner with the business to develop, manage and execute a diverse range of face to face and virtual events with aim to drive brand reputation, client acquisition, engagement and support overall business growth.

This role is based across Private Bank and Wealth Management business where you will be delivering a diverse portfolio of brand partnerships and events from conferences, investment outlooks, small high-end dinners and bespoke VVIP lifestyle offerings.


Barclays is one of the world's largest and most respected financial institutions, established in 1690, with a legacy of success, quality, and innovation.

We offer careers that provide endless opportunity - helping millions of individuals and businesses thrive and creating financial and digital solutions that the world now takes for granted.


At Barclays, we offer a hybrid working experience that blends the positives of working alongside colleagues at our onsite locations, together with working from home.

We have a structured approach where colleagues work at an onsite location on fixed, 'anchor', days of the week, for a minimum of two days a week or more, as set by the business area (or nearest equivalent if working part-time hours).

Please discuss the working pattern requirements for the role you are applying for with the hiring manager.

Please note that as we continue to embed our hybrid working environment, we remain in a test and learn phase, which means that working arrangements may be subject to change on reasonable notice to ensure we meet the needs of our business.


What will you be doing?

  • Assisting with the design and execution of assigned business area annual event plans (outside of Group Events scope) to support business objectives and growth forecast
  • Managing delegates, researching speakers, collecting of presentations, delivering speaker briefings, and developing event collateral including detailed on-site schedules
  • Preparing post-event evaluations/surveys as required and post-event debrief meetings, and providing recommendations/ insights for continuous improvement
  • Anticipating staffing requirements on-site to secure additional resources in advance
  • Managing ad-hoc projects on behalf of the team (e.g. Delegate Management System, Data Privacy, Reporting, Preferred Supplier List)
  • Leading event suppliers and brand partner relationships, contracts, and budgets in line with organisation wide standards and policies
  • Following all internal processes including our health and safety risk assessment procedures for all events and ensuring compliance
  • Conducting thorough market research and staying up to date with event landscape as well as emerging event technologies to identify and proactively propose innovative event concepts

What we're looking for:

  • Relevant experience in investment management, asset management, private banking, or wealth management with ability to navigate complexities in a matrix regulated industry
  • Proven track record of supporting/coordinating planning and organising successful events including conferences/smaller scale VIP events/roadshows/virtual events/webinars
  • An extraordinary attention to detail with ability to handle multiple/complex concurrent events as well as excellent problem solving skills and ability to anticipate challenges
  • Aptitude and ability to navigate using different technology systems (OneEvent; iPlanner: AIP; SAP; eTouches; iConference) as well as proficiency in Microsoft package (PPT, Word, Excel)

Skills that will help you in the role:

  • Marketing or Business Management degree
  • Experience managing events outside of the UK

Where will you be working?
1 Churchill Place in the heart of Canary Wharf is our London headquarter. The building is easily accessible by Tube, Docklands Light Railway and all major bus links.

The atmosphere is second to none with an array of onsite amenities and a real buzz being created around the offices within.

#LI-Hybrid

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