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Administrator

3 months ago

Birmingham, Birmingham, United Kingdom Venn Group Full time
Venn Group is currently recruiting for an Administrator to work for a public sector organisation based in Birmingham.


This role is a 3 month FTC, working 37.5 hours a week paying a pro rata salary of 24,285 to £26,396.

This job role will be 3 days on site, 2 days working from home.

Duties:

  • To act as first point of contact for internal and external enquiries to the assigned Academic department, providing a detailed knowledge of all aspects of the school/department work
  • Provide a full and confidential PA service to the Head of Department (HoD) including keeping diaries, arranging meetings, making travel arrangements, dealing with conflicting priorities, library searches, obtaining materials and coordinating and distributing research information
  • Providing a full and confidential service to the assigned Head of Department for the organisation and administration in the department
  • Preparing the appointments of casual and part time overseas staff including appointment forms, notifications of engagement, obtain the appropriate authority from both the Department and the School and carrying out right to work immigration checks
  • Monitor the department's overall budget and expenditure and income throughout the year. Liaise with the BSS Finance Partner with proposed spend throughout the year
  • Assist the HoD with the recruitment of new staff including editing and arranging job advertisements, arrangement of interviews including dates, hospitality/accommodation, materials and room bookings, and acting as point of contact for interviewee on date of interview
  • Act as department representative to the School's Health and Safety Committee, reporting all accidents, incidents and near misses as they arise, carrying out biannual risk assessments. Ensure that DSE assessments are carried on employees experiencing issues with their workstation and shortly after a new starter arrives. Risk Assessor for the department
  • Advise all new starters on the fire evacuation procedure, locality of first aiders, and out of hours working guidance
  • Sort and distribute incoming post twice daily and arrange courier services as required by the department