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HR & Operations Coordinator (Maternity Cover)
3 months ago
Purpose
As we celebrate our 35-year anniversary, there has never been a better time to join our dynamic, friendly team working to further global health.
The HR & Operations Coordinator takes responsibility for all aspects of the administration for the charity, including supporting HR, Operations, and IT (with outsourced support) processes.
Main responsibilities
Human Resources
- To be the first point of contact advising managers and staff including secondees on all general HR operational enquiries in adherence to THET's policies and procedures, legislation and best practice.
- Supporting Senior Management on complex disciplinary, grievance, capability cases.
- Coordinating recruitment campaigns and supporting the team in implementing the 2024 recruitment plans.
- To support the learning and development function and needs arising from the appraisals process including the administration and coordination of internal training programmes.
- To ensure HR Records are up to date, accurate and compliant with legislation including administration of the online system to record absence (sickness, holiday TOIL).
- Provide departmental reports to the Senior Management Team when required.
- Provide the monthly payroll data and liaise with the external payroll service provider to provide the smooth running of the monthly payroll.
- To promote equality of opportunity in relation to the duties of the post.
- Supporting the programmes team with compliance in Country Offices.
Information Technology
- To support the HR & Operations Manager in the ongoing development of THET's IT systems.
- To support IT function and security of THET's electronic records.
- To act as the main point of contact for the outsourced supplier.
Administration and Facilities
- To provide general administrative support to the HR & Operations Manager ensuring the smooth running of the organisation.
- To coordinate the recruitment and onboarding plans and delivery for new staff,
- To coordinate ongoing HR contract administration and changes.
- To facilitate the purchasing of staff IT and other work equipment in line with budget.
- To coordinate the monthly payroll communication and approvals
- To arrange and service internal and external office meetings.
- To be the first point of contact with shared working space (office) provider and ensure facilities are currently accessed and utilised.
- Assist the HR & Operations Manager in resource planning for additional capacity for THET projects
- To be the main contact for Health & Safety for the UK office, developing and implementing the health and safety policy and ensuring that staff comply with this.
- Together with the HR & Operations Manager, ensure that THET has appropriate insurance cover.
- To undertake any other duties that may reasonably be requested by the SMT commensurate with experience and THET requirements.
