Resource Management Coordinator

2 weeks ago

London, Greater London, United Kingdom BBC Group and Public Services Full time £30,000

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BBC Studios is a world-renowned content studio and channels & streaming business, powered by British creativity, with a reach that touches audiences in every corner of the globe.

We work with outstanding creative talent who are responsible for platform-defining shows from Strictly Come Dancing to Bluey, Prehistoric Planet to Planet Earth III.

The range and quality of our content is unsurpassed, creating critical and commercial successes and global phenomena.

we're the home of , the widest-read English language news website in the world; and the UK's largest distributor of British content.

If so, BBC Studios Creative wants you to join our team as a Resource Coordinator

We are on the hunt for a detail-oriented individual with a good understanding of networking to lead our search for top creative and production freelance talent across our EMEA territories.

Proactively source, book, engage, pencil, and raise requisitions for PAYE or LTD freelancers and shoot staff. Collaborate with HR to book and provide business justifications.
Request and gather information for HR (RTW, address, DOB, CV, reel, NI, company info, work elsewhere).

Assist with access/permissions (AWS, , Teams, Getty, Adobe fonts, Dropbox, Box, Getty, Font library, servers, GLAM, Timewax, Adobe licensing).

Add freelancers to email distribution lists and meeting invites.
Order and log kit/asset numbers, manage kit returns via courier.
Coordinate building inductions/access, new staff pass issuance, and pass extension activation.
Resourcing / Allocation Management
Oversee all annual leave bookings for the team, updating the specified systems accordingly.

Attend core allocation and campaign meetings to plan and update teams on resource bookings, and discuss required freelancer skill sets.

Negotiate day rates in line with BBC policies.
Update resource management systems with booking details.
Communicate project scope and work requirements to freelancers.
Address payment queries and connect freelancers with Contractor Recruitment for support.
The role requires forward planning, budget management, and ownership of resource allocations.
Experience in booking or managing audio/edit suites, talent, film crew, freelancers, and onboarding new starters.
Experience in resource management or HR, production or office administration.
An understanding of freelance tax law.
Experience in maintaining, planning and updating budgets.
Understanding of different disciplines required for creative work.
Experience in managing and maintaining a resource management system at a junior level.
Experience in maintaining office systems and creating new workflows where appropriate.
Previous experience in engaging freelance staff and crew.
Having an understanding of social and digital talent resourcing would be beneficial.
Familiarity with broadcast or creative teams.
An interest in creative content and output.
Flexible 35-hour working week for work-life balance

26 days holiday (plus an additional day which is a Corporation Day) with the option to buy an extra 5 days
A defined pension scheme and discounted dental, health care, gym and much more
Excellent career progression – access to courses, webinars, workshops and the opportunity to work in different areas of the organisation

Salary:
up to £30,000 plus London Weighting Allowance depending on relevant skills, knowledge and experience.

This job description is a written statement of the essential characteristics of the job, with its principal accountabilities, incorporating a note of the skills, knowledge and experience required for a satisfactory level of performance.

This is not intended to be a complete, detailed account of all aspects of the duties involved.