Apprentice Administrator

2 weeks ago

Manchester, United Kingdom Peel L&P Group Management Limited Full time
When you hear Peel L&P, you may think of MediaCity, the Trafford Centre, the Bridgewater Canal, or Liverpool Waters. But we are much more

We are an ambitious regeneration and development business which owns and manages property, land and water across the UK.

To keep it simple and straightforward, we specialise in large scale mixed-use regeneration schemes, residential, retail industrial & logistics, hospitality & leisure, and low carbon energy projects.

We have been around for quite a while too.

Our family ran business was established in 1972 and we strive to make a positive impact on communities and work closely with local Governments to help tackle unemployment, reach net zero carbon targets, solve the housing crisis and level-up the country's regions to improve the prosperity, climate resilience and health and wellbeing of communities.


We've accelerated our action towards addressing climate change and biodiversity loss, and our five-year sustainability plan is aligned to the United Nations Sustainable Development Goals.

We were also the first company in the UK to third party verify buildings as net zero carbon, as defined by the UK Green Building Council.


We see possibility. We deliver transformation.
So, what are we looking for?


We are currently in the process of looking for a new administration assistant to join our legal team, based in our offices in Trafford Park, Manchester.


You may be a person that is looking for a career in legal or already have experience working within a similar role.

At Peel, we truly believe in developing our team and have a willingness to allow our colleagues to take on training/ apprenticeships as part of their role with us.


You will need to have the ability to be a team player, whilst also be comfortable working independently and be proactive and enthusiastic with your approach to creating solutions to issues that may arise.

You'll need to have the ability to prioritise tasks, work towards delivery targets and achieve tight timescales.


Working within the legal team and along side the drawing office, you will need to have a willingness to physically transport and handle deeds and travel to and from the office and deed store on multiple occasions.


What will you be doing?
Day to day, you will be responsible for two areas of work; Deeds & Records and Secretarial/ Admin work. You will also be undertaking an Apprenticeship in business administration

Deeds & Records will include maintaining up to date records of deeds held and deeds logged out and physical locations of original deeds within the remote archive store, whilst also ensuring deeds are cross referenced to Land Registry title numbers.

You'll coordinate with the Legal/ Drawing Office team to:

  • update spatial portal records to record completed transactions and
- introduce and implement an electronic copy deed system ("New System") which forms an integral part of spatial portal records


As part of your role, you will liaise with teams across the wider business to transition existing electronic records of completed documents into the New System, referred to above.


You will also:

  • Implement the electronic scanning of deeds and documents into the New System (some may be outsourced in due course, in the short term there will be a programme of collating existing scanned documents and manually scanning individual documents)
  • Respond to both internal and external requests for deeds and information
- to physically retrieve deeds and documents from the remote archive store as and when necessary

  • Support for Legal and GIS team on basic Land Registry title enquiries and deeds record searches
  • Investigations into missing documents and assisting where title queries are raised/investigations are required


The
Administration part of your role will involve you handling post received, scanning to named receiver and passing on the originals to receiver.

It also will involve you receiving wet ink signatures from directors/ secretaries or general AbodeSign for other signature requests.


As part of your role with us, you will also file documents to electronic files and maintain the electronic files we currently have or set up new ones.

There will also be some basic typing tasks.

You will be involved with Purchase Orders - preparing them, once authorised and chasing up any unpaid invoices. You will prepare bank transfer requests, including communicating via telephone with solicitors to confirm bank details.


You will also be required to deal with post, set up meetings, assist with meeting refreshments and co ordinate diaries.


As we all work as part of team here, you will also be required to occasionally cover our main office reception at lunch time when requested to, which may be due to fill in for absent secretaries.


What will you get?


Our belief is that people should be rewarded for hard work, so we offer a competitive salary and a fantastic benefits package to all our team members.

From

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