Personal Assistant

1 week ago

Gravesend, Kent, United Kingdom BP Full time

Job Profile Summary

Role Synopsis

As part of the Finance Customers and Products (C&P) team, you will support the SVP Finance, C&P and work closely with other executive offices and the Finance C&P Business Advisor.

You will also provide occasional project-specific administrative support to theFinance C&P LT and C&P LT.

Your role will be to enable the senior leaders to focus on strategic activity by creating time and capacity for them and to efficiently manage and coordinate their delivery.

We offer flexible working with 60% of time being office based and 40% working from home. You will need to be based in our central London office.

Key Responsibilities:

  • You manage administrative tasks for the SVP Finance, C&P, including diary management, organising meetings, and preparing One Note preread folders in accordance with their schedule.
  • You manage travel arrangements and expenses for SVP Finance, C&P, as well as several of the Finance C&P leadership team.
  • You manage distribution lists, incoming/outgoing mails and couriers and logistics for key meetings, town halls, workshops and events.
  • You support the wider Finance C&P leadership team with organising team events, booking meeting rooms, printing and binding, stationary orders, helping with IT issues, etc.
  • You will also provide a link between a number of BP offices and leaders, maintaining a good working relationship with key contacts both externally to BP and other parts of the Group.
  • There is a need to handle administrative matters in the strictest confidence and maintain all relevant records and files. You may help prepare various documents, correspondence, reports, agreements, presentations, and spreadsheets and track critical deadlinesand initiate followup actions in a timely manner.
  • You will take charge of onboarding new members of staff, use initiative to resolve office operating problems and regularly partner with other administrative assistants, providing holiday and sickness cover

Job Advert

Essential experience and job requirements:

  • Previous administrative experience at senior level including intelligent diary management
  • Mature and independent, selfmotivated and detail oriented
  • Intermediate/advanced proficiency in MS office tools
  • Excellent attention to detail
  • Good interpersonal skills and ability to communicate effectively at multiple levels in the organisation
  • Experience of managing global stakeholders
  • Proficiency in English, strong verbal and written communication skills
  • Need to be highly organised, systematic in working and being able to cope with ambiguity in a highpressured environment
  • Enjoys thriving in a time pressured environment with a sense of urgency and confidence to act quickly
  • A track record in balancing complex schedules, meeting logistics and priorities
  • Differentiating between business critical priorities and other priorities in the management of the diary
  • Excellent 'one team' behaviors
  • Cultural proficiency, selfawareness, and ability to work in varied cultural environments
  • When entrusted with confidential information, always handle it with utmost duty of care and tact

Entity
Finance

Job Family Group
Business Support Group

Relocation available
No

Travel required
Yes - up to 10%

Time Type
Full time

Country
United Kingdom

About BP

FINANCE
Join us in a crucial time of transition. We are bringing all of our finance and procurement activities for the group into one place, enabling better work.

For you this means working with us on:

Compliance - efficiently delivering external reporting requirements to ensure we continue to meet our regulatory ?obligations in all jurisdictions, supported by robust control environment across all three lines of ?defence.?

Stewardship - laying out a robust finance framework and providing ongoing management of the balance sheet and ?portfolio execution, supported by effective advocacy to the market.?

Performance - facilitating the effective allocation of capital, development of business plans and coordination of ?business performance interventions to ensure a consistent delivery between strategic aspirations, ?operational forecasts and deliveredoutcomes. Furthermore, you will be responsible for value creation through mergers and acquisition-led ?deals, commercial negotiations and integration of business opportunities.?

Transformation - driving digital transformation (centralising, digitising, optimising) across all elements of the finance entity to ?achieve sector-leading cost-performance.?
**Legal disclaimer

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