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Junior Personal Assistant to CEO

1 month ago

London, Greater London, United Kingdom Dweet Full time

We are looking for a highly organised and dedicated Personal Assistant to support our CEO. This role is pivotal in ensuring smooth operations and providing exceptional administrative support within a fast-paced luxury environment. The ideal candidate will be resourceful, adaptable, and capable of managing tasks with a high degree of confidentiality and professionalism.

Key Responsibilities:

  • Assist the Executive Assistant in coordinating and managing the schedules of our executive team, including arranging meetings, appointments, and travel itineraries.
  • Prepare presentations, reports, and correspondence tailored to our luxury brand standards.
  • Manage incoming communications, including responding to emails and phone calls in a polished and professional manner.
  • Organise and coordinate high-profile meetings, events, and conference calls, ensuring all necessary materials and technology are set up to reflect our brand's elegance.
  • Maintain records, documents, and files, ensuring that all organizational systems align with our brand's premium image.
  • Support the creation and refinement of reports and presentations for executive meetings, or company meetings.
  • Execute personal tasks and errands for the executive team with precision and efficiency.
  • Foster communication and collaboration with all the departments to support our brand's objectives.
  • Anticipate the needs of the Executive Assistant and C-Suite members, acting proactively to manage potential challenges.
  • Undertake additional administrative tasks and special projects as needed, always maintaining the highest standard of discretion and professionalism.

Qualifications:

  • Demonstrated experience as a Personal Assistant, Administrative Assistant, or in a similar role, preferably within a luxury or high-end environment.
  • Superior organisational and time-management skills with an ability to manage multiple priorities.
  • Excellent communication skills, both written and verbal, with a polished and professional demeanor.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Ability to maintain confidentiality and manage sensitive information with discretion.
  • Keen attention to detail and strong problem-solving abilities.
  • A proactive, adaptive approach to work, with a keen understanding of the luxury market.