Event Planner

3 months ago

London, United Kingdom Levy Full time
Event Planner - London

Event Planer - Tottenham Hotpsur Stadium
  • 34,000 per annum
  • 5 out of 7 days per week
  • Medicash - Healthcare benefits, including dental, optical and therapy treatments (includes up to 4 dependent children)
  • Aviva Digicare - Free annual healthcare check
  • Exclusive Benefits & Wellbeing site (Perks at Work)
    • Entertainment discounts - up to 55% off cinema tickets
    • Health & Wellbeing discounts - Discounts for Nuffield Health (20%) and Pure Gym (10%)
    • Travel discounts - Discounts with holiday companies such as TUI and Expedia
    • Shopping discounts - Save up to 15% at high street and online stores by purchasing Shopping Cards
  • Meals on duty
  • Vodaphone discounts
  • Pension scheme and Life Assurance
  • Employee Assistance Programme
  • 23 days + BH's and an additional day off for your birthday
  • 2 days additional leave, following return from Maternity leave during the first year back
  • Competitive and supportive family benefits
  • Day off for baby's 1st birthday
  • Holiday purchase scheme
  • On-going training & development and career pathways
  • Professional subscriptions paid
  • Financial wellbeing programme and preferred rates on salary finance products
Overview:
Reporting to the Senior Event Planner, the Event Planner will provide support and assistance during the coordination and planning of both internal and external events within a major stadium environment. They will also oversee and support with all administrative duties for the Venue Catering Director. A passion for detailed planning and coordination, confident with the use of excel, word, power point and other with a knowledge of food and beverage is therefore required.You will have previous Event Planning experience, having worked and delivered events within recognised reputable and quality venues. You will also have outstanding organisational and time management skills and a proven experience managing various calendars and appointments for Senior Leadership roles.This is a role that will complement and match our hospitality innovators, trend setters and industry leaders. The Event Planner role will suit an individual who can manage their workload whilst maintaining attention to detail and working to agreed time frames.Role PurposeReporting to Senior Event Planner and working closely with the Venue Catering Director, you will be responsible for the key areas below (amongst other general responsibilities).
Role Purpose
  • Supporting the Senior Event Planner with all planning and administrative work related to Internal and Commercial events as well as supporting in the coordination of internal planning for major stadium events.
  • Supporting the Catering Services Director with all administrative duties, including but not limited to, scheduling appointments and organising diary entries, setting reminders for meetings, appointments and other important tasks and taking notes at meetings, preparing the minutes and distributing to all participants.
  • Meet with third party clients to discuss the internal operation and help coordinate based on requirements.
  • Co-ordinates and leads weekly C&E meeting, ensuring room is booked, agenda distributed, minutes taken, and actions collated and communicated out post meeting within agreed timelines.
  • Attending daily 10 at 10 meeting with the Operations, Back of House and Culinary teams
  • Lead and coordinate internal plan meetings for external and large scale events.
  • Working closely with the Event Planner to attend all relevant C&E meeting - internal and external, as well as site visits with the client.
  • Demonstrate full alignment with the Levy UK and client vision and values by consistently doing the right things and celebrating successes.
  • Establish and maintain excellent concise communication with all service partners, internal and external guests including Levy UK variable employees.
  • Completing all other responsibilities and duties as deemed reasonable by direct line manager, Senior Event Planner.
Candidate Requirements:
  • Min 2 years' experience within a similar events role.
  • Min 2 years' experience in a similar administrator role
  • Min 2 years' experience within quality restaurants or venues of quality.
  • Experience in a multisite outlet, stadium or event catering environment desirable.
  • Ability to multitask and prioritise daily workload
  • Personal circumstances must allow working flexible hours to align with stadia activity.
  • Strong organisation skills with commercial awareness - sees beyond the obvious and is resourceful in seizing opportunities and solving problems.
  • Grows the teams and client relationships. Values working relationships
  • Effective team player, with a "can-do" attitude.
  • Energetic and fast operator.
  • Assertive, calm, works well under pressure.
  • Outstanding organisational and time management skills
  • Excellent written and verbal communication
  • Ability to manage diaries and schedule meetings and appointments
  • Discretion and confidentiality is key
  • Knowledge of office management systems and procedures

Who we are:


Levy UK & Ireland is the vibrant and exciting sector of Compass Group, the world's largest catering company. We work at some of the greatest venues in the world, delivering legendary experiences in food, drink, and hospitality.

In the UK, we are proud to have a wealth of long-standing partnerships with venues across sports, entertainment, and events. Our partnerships include venues such as Wimbledon, Twickenham, Edgbaston, Tottenham Hotspur, Chelsea, Principality Stadium, Scottish Event Campus (SEC) and ExCel London.

We are culinary champions - it's what we do and it's what we are passionate about. At the core of our work is the belief that sustainably sourced great food and drink, coupled with exceptional service is key to creating legendary experiences.

Focussed on 'doing the right thing' for our people and the planet, sustainability, wellbeing, diversity and inclusion are at the heart of what we do.

We have a commitment to being Net Zero by 2027, are official partners of the British Paralympic Association, and are proud to pay all our team members at least the Real Living Wage or London Living Wage.

We collaborate with some of the UK's most game-changing and well-loved brands, all sharing our vision for bringing best-in-class experiences.


More about the role:

About you:


At Levy UK & Ireland, we take pride in fostering a workplace culture that celebrates diversity and promotes inclusion. We believe that our differences are our greatest strengths, and we are committed to creating an environment where every individual is valued, respected, and empowered.

Our team is a vibrant tapestry of backgrounds, experiences, and perspectives, which enriches our creativity, innovation, and overall success. We are dedicated to providing equal opportunities, promoting fairness, and ensuring that all voices are heard.

We firmly believe that a diverse team leads to innovation and creativity. We welcome candidates from all walks of life and backgrounds to join us in our mission to create a supportive and equitable work environment where everyone has the chance to excel and collaborate.

Join us in our journey towards a more diverse and inclusive world, where every person has the chance to thrive and contribute their unique talents. Together, we can achieve greatness.

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