Volunteer Administrator

3 weeks ago


London, United Kingdom Society of Genealogists Full time

Who we are: 

We all want to know where we’re from, to solve the mysteries of our past, to connect with people whose lives lead to ours, to feel as they felt, and to wonder what we would have done in their place.

The Society of Genealogists is an educational charity founded in 1911, and is the custodian of an extensive and exciting collection of diverse historical and modern physical and digital records. We have a unique purpose: to help people discover their place in history. We preserve the records of everyday lives and make them available to anyone wanting to understand where they’ve come from - grassroots sources,rich data of unlikely origin, exceptional assets that capture the unfolding, unofficial history of us all.
 
Benefits: 

Opportunity to work with a warm and friendly team of volunteers and staff 

Twenty-five days of annual leave pro rata per annum, as well as Bank Holidays

Contribution towards eyecare costs 

Access to member benefits of the Society of Genealogists 

Pension scheme 

Location: Based at our Research Hub in the heart of London, 40 Wharf Road, N1 7GS  The role requires on-site office work, although there is some flexibility for working from home. 


Purpose:  

You will be an integral part of our team, bringing together our professional staff with our immensely valuable and experienced volunteers. You will engage with our existing volunteer team, recruit new volunteers for various opportunities within the charity, and match people with volunteer activities as they arise, making sure that volunteers have fulfilling and purposeful projects to work on. 

Key accountabilities:

Maintain register of volunteers in Outlook and One Drive in compliance with GDPR

Ensure that volunteers are engaged in meaningful duties directly related to the objectives of the Society 

Respond to requests from staff for volunteer engagement in particular activities (e.g. poll books indexing, library inventory, magazine content)

Organise occasional Zoom training sessions for projects and maintain organic resources and procedures 

Liaise with proofreaders in the development and maintenance of indexing guidelines 

Allocate, distribute and collect project work and arrange proofreading 

Maintain volunteer page of our website and volunteer forms 

Supply brief text to magazine and newsletter to encourage volunteering 

Write and publish occasional articles for the website about particular categories of volunteer work 

Monitor and maintain volunteer forum

Write and distribute volunteer e-newsletter 

Write text for newsletter about volunteer achievements and engagement 

Provide statistics and notes on volunteer achievements in the Dispatch e-newsletter 

Background and experience:

Essential 

Excellent communication and interpersonal skills 

Good presentation and training skills 

Good time management and organisational skills 

Good multi-tasking skills with the ability to deal with and prioritise multiple requests. 

Personable, with the ability to form different relationships and demonstrated ability to enthuse others 

Preparedness to be flexible and a commitment to team work 

Knowledge of issues affecting volunteers 

Excellent computer skills; experience using dropbox and OneDrive

Strength in problem solving and the ability to maximise limited resources

Ability to resolve problems/issues tactfully and effectively 

Experience of volunteer coordination

Desirable 

Experience writing newsletters and reports.

Experience working and updating forums 

Experience writing newsletters and reports


  • Placement Volunteer

    1 week ago


    London, United Kingdom British Red Cross Volunteer Full time

    Why we want you: The purpose of this post is to provide a high level of administrative and office support to the regional team to ensure the smooth and effective running of the team. This post will be supporting colleagues in multiple locations and may be the first point of contact for many requests coming to the region. You will be based in the Asia team in...


  • London, United Kingdom ST PAUL'S CATHEDRAL Full time

    St Paul's Cathedral are currently seeking a Volunteering Administrator, to join their volunteering team in one of the most iconic buildings in the world. The post holder will join a very small central support team which aims to champion best practice in volunteering across the Cathedral. This key role is responsible for the accurate and efficient...

  • Placement Volunteer

    2 months ago


    London, United Kingdom British Red Cross Volunteer Full time

    Why we want you: The purpose of this post is to provide a high level of administrative and office support to the regional team to ensure the smooth and effective running of the team. This post will be supporting colleagues in multiple locations and may be the first point of contact for many requests coming to the region. You will be based in the Asia team in...


  • London, United Kingdom Grace to Graces Full time

    We are looking for Administrators to volunteer at our charity Grace to Graces. Grace to Graces is a faith based charity tailored to the support of women that have experienced domestic abuse. Our aim is to provide women with awareness, counselling, legal advice and faith based prayers, to help them on their journey of overcoming and ending domestic...


  • London, United Kingdom Our Power Hub CIC Full time

    **Our Power Hub CIC is seeking volunteers to join our team!** Our Power Hub (OPH CIC) is a community-based organisation located in Kensington and Chelsea. It was established following the Grenfell Tower Fire in 2017 to provide support to the local community. OPH's primary objective is to enhance social value by fostering supportive networks and creating...

  • Refugee Support

    1 week ago


    London, United Kingdom British Red Cross Volunteer Full time

    Do you want to make a difference to the lives of refugees, asylum seekers and vulnerable migrants? You could help them to draw on their own strengths to cope with crisis and to rebuild their lives. The British Red Cross is a volunteer led organisation and the UK’s largest independent provider of services and support for refugees and people seeking asylum....

  • Refugee Support

    2 months ago


    London, United Kingdom British Red Cross Volunteer Full time

    Why we want you: We are looking for enthusiastic volunteers who are passionate about working with young people and young refugees. You will be caring and supportive, helping to support young people to gain confidence and independence so they can access the services they need. Our Young Refugee Project Volunteers help to make people feel comfortable and...


  • South London, United Kingdom Queen Elizabeth's Foundation for Disabled People Full time

    **Volunteer Administrator**: **Location**: Carshalton **Salary**: Unpaid voluntary role Hours: Flexible Closing date: - Saturday June 1, 2024 QEF Mobility Services is one of the UK’s largest providers of mobility advice and support for people with disabilities and age-related impairments. We are looking for an all-round administrator to get...


  • London, United Kingdom WaterAid Full time

    Job description **Volunteer and Events Administrator** **Contract**: Permanent, Full Time **Salary**: £31,352 to £32,919 with excellent benefits **Location**: London, UK **About WaterAid**: Want to use your skills in events delivery to play a vital role in making clean water, decent toilets and good hygiene normal for everyone everywhere. We need...


  • London, United Kingdom WIILMA Full time

    A special opportunity to use your energy and skills to make a positive difference to the lives of others. - Planning and coordinating administrative procedures and systems and devising ways to streamline processes - Recruiting and training admin personnel and allocating responsibilities We are looking for an experienced Volunteer **Administration Manager**...


  • London, United Kingdom WIILMA Full time

    A special opportunity to use your energy and skills to make a positive difference to the lives of others. - Planning and coordinating administrative procedures and systems and devising ways to streamline processes - Recruiting and training admin personnel and allocating responsibilities We are looking for an experienced Volunteer **Administration Manager**...


  • Croydon, Greater London, United Kingdom Croydon Community Against Trafficking Full time

    We are a grassroots volunteer-led charity looking for a passionate professional to volunteer to help with our administrative tasks and keep us organised while we innovate and grow our Slavery Free Croydon project Is your CV ready If so, and you are confident this is the role for you, make sure to apply asap. What will you be doing as a volunteer? We are...


  • London, United Kingdom Scope Full time

    Job details **Job reference** REQ002381 **Date posted** 30/05/2023 **Application closing date** 27/06/2023 **Location** London Office/Remote Worker **Salary** £12,240 per year (£20,400 per year full time equivalent) **Package** 27 days holiday per year (full time equivalent) plus Bank Holidays, Excellent training and career development,...


  • London, United Kingdom NL Recruitment Full time

    Administrator - Volunteering and Community Team, a part-time (18 hours a week) temporary opportunity, joining a health charity based in London. Offering remote working. Do you have excellent Administration, Communication and CRM/Database skills? Are you able to start immediately and looking to work 18 hours a week? Due to a busy period within the...


  • Croydon, Greater London, United Kingdom Croydon Community Against Trafficking Full time

    We are a grassroots volunteer-led charity looking for a passionate professional to volunteer to help with our administrative tasks and keep us organised while we innovate and grow our Slavery Free Croydon project Is your CV ready If so, and you are confident this is the role for you, make sure to apply asap. We are looking for a reliable person to help us...


  • London, United Kingdom GIFT Inc Full time

    Volunteer Administrator – Maternity Cover (With Possibility to extend) Services Manager The Volunteer Administrator will work closely with the volunteer management team to ensure the smooth operation of various administrative tasks essential enabling our volunteers to support our GIFT families essential to GIFTS mission. Ensure that all GIFT...


  • London, United Kingdom Coram Children's Charity Full time

    **Job Title - **Volunteer and Schools Administrator** **Contract - **Permanent** **Hours - **35 hours per week** **Salary - **£21,750 per annum** **Location - **Coram Campus, WC1N 1AZ** **About Coram** Coram is committed to improving the lives of the UK’s most vulnerable children and young people. We support children and young people from birth to...


  • South London, United Kingdom Queen Elizabeth's Foundation for Disabled People Full time

    **Volunteer Order Administrator**: **Location**: Carshalton **Salary**: Unpaid voluntary role Hours: Thursday Mornings Closing date: - Saturday June 1, 2024 Meru (part of the QEF group of Charities) is a charity that designs and manufactures Custom and ready-made equipment for children and young people with disabilities. We need a long term...


  • South London, United Kingdom Queen Elizabeth's Foundation for Disabled People Full time

    **Volunteer Order Administrator**: **Location**: **Carshalton** **Salary**: **N/A** Hours: **Thursday mornings** Closing date: **Sunday April 30, 2023** *** Meru (part of the QEF group of Charities) is a charity that designs and manufactures Custom and ready-made equipment for children and young people with disabilities. We are looking for a regular...

  • Family Reunion

    2 months ago


    London, United Kingdom British Red Cross Volunteer Full time

    Why we want you: The Family Reunion Travel Assistance (FRTA) Scheme provides financial and practical assistance to refugees wishing to be reunited with their families. To be eligible, applicants must already be in possession of family reunion visas for their family members and be able to provide evidence that they are unable to afford the cost of flights and...