Team Assistant

2 weeks ago

Exeter, United Kingdom Trowers & Hamlins Full time

Trowers & Hamlins is a City-led, international and national law firm with over 170 partners and 1000 staff. With offices across the UK, Middle East and Far East.  Our global footprint is further enhanced by our strategic partnership with Interlaw which works to facilitate our management of multi-jurisdictional matters.  We have leading practices in Corporate, Litigation, Tax, Banking and Finance, Real Estate and Private Wealth. 

We've always been proud of our natural commitment to equity, diversity and inclusion and value the variety of our partnership.  We are different and we believe it is our people that make us unique. We expect and respect that you and your talents are too. Our strategic direction is shaped by a desire to grow our business in a way that is responsible and sustainable and has the principles of ESG at its core, guiding the way we operate firmwide.

The Opportunity

Working in the office as a business critical member of the Firm, alongside our other Team Assistants.  This role involves the provision of full administrative support to the Partners, fee earners and PAs in all departments. This role offers a diverse range of tasks that provide a breadth of experience in developing a wide range of skills within a professional City firm.

What you will be doing

Working as an integral part of the fee earner support team Exceptional client service skills Filing and file management, including file opening and closing Assisting at internal and external seminars Producing and engrossing documents Scheduling and compiling bibles of documents Obtaining official copy documents from various local authorities and other third-party search providers Using Land Registry Portal and other online searches services Filing of deeds, documents, correspondence and other documentation Maintaining filing and document management systems Assisting with the administration of file archiving and retrieval service Scanning, photocopying and printing Ad hoc administrative duties where required Provide support and cover for administrative staff and assist other departments as required Assisting with incoming/outgoing post duties Covering reception when required

Our operational staff will receive training as a first aider and fire warden.

This list of duties is not exclusive or exhaustive and may be subject to change depending on the needs of the business.

What you will need

Enthusiastic and flexible An ability to operate autonomously with minimum supervision – a self-starter Ability to maintain confidentiality of information The flexibility to work outside normal hours may be required from time to time A thorough understanding in Microsoft Office Previous experience in an administrative role (desirable) Strong attention to detail with a methodical and logical approach An effective and committed team player Ability to use initiative and apply common sense Ability to effectively handle and prioritise competing demands and work within deadlines Excellent verbal and written communication skills A positive and proactive attitude

Trowers & Hamlins is an equal opportunities employer and values equity, diversity and inclusion. All applications will be considered on merit and the applicant's suitability to meet the requirements of the role and will be treated equally irrespective of Ethnicity, Gender (including Trans and non-binary) Race, Disability, Religion and sexual orientation.

If you require any further information on any of our vacancies or would like to discuss any adjustments or additional support that you might need either during the recruitment process or after the offer stage, please feel free to contact our recruitment team on recruit@trowers.com

As part of our firm recruitment policy our candidates are subject to employment screening background checks. These checks include personal details, education and employment history, professional qualifications and credit and criminal checks as appropriate.

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