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Finance Assistant
4 months ago
Responsibilities:
Process for Sales Invoices: Tracking all new Project Numbers taken. Check Sales Orders paperwork including purchase orders, sales margins and additional cost sheet information.
Manage communication in handover from Sales rep to purchasing stage; including credit checking; tackling and resolving any problems or concerns and setting-up on Sage and our bespoke software system.
Up-Front Invoice: An Up-Front Invoice is prepared or if nothing is to be invoiced up-front the project will be entered into the Sales tracker for reporting on weekly until the Invoice is requested to be raised.
Invoice Raised: You will meet with all divisional administrators to monitor job status' and invoice requirements as the projects progress and reach completion. (Invoices are generated using our bespoke system Axis which works alongside SAGE 200)
Collections: Use the Sales Tracker to determine invoices due/overdue, Invoice chasing and collections via phone, email and letter. Monthly reporting to the Finance Director for aged debtors, progress with collections and any escalations.
Banking: Processing received payments via cheque, BACS, CHAPS, or Credit card. Updating of Sales Tracker. Deposits at bank on a regular basis.
Reporting: Weekly invoice report and weekly sales report. Liaise with sales representatives with their project completion progress. Prepare and send weekly Project Number report to all directors.
Forecasting: Liaising with Sales ledger and QS to obtain payments date to supply for cash forecasting with
Ad hoc duties: Assisting team through the week covering periods when they are not present.Required Desired
At least 2 years' experience in a Financial role OR AAT qualification
Experience with Credit Control Previous experience on SAGE Accounting systems
Attention to detail and methodical in record keeping
Flexible working methods; able to react quickly to changes and multi-task under pressure
Excellent financial skills and aptitude with figures.
Possess excellent interpersonal skills and be able to communicate effectively with people at all levels
Meticulous and proven organisational skills
Excellent telephone and communication skills, ability to communicate at all levelsYou will enjoy a competitive benefits package, car parking and a supportive and friendly working environment within a company who has a great culture.
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