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HR Administrator

4 months ago

Leeds, United Kingdom Capsticks Full time

Location Leeds or Birmingham

Hybrid Working

The Division

HR is a highly valued function at the firm and the people experience lies at the heart of how the firm serves its clients and recruits, develops and retains its people. There are four sub teams within HR; HR Business Partners, Talent Acquisition, Compensation and Benefits, and Talent and Diversity. The collective HR team is responsible for the delivery of all aspects of the firm’s Motivated Teams strategy and comprises 16 individuals in total. 

The Role and Responsbilites

The Human Resources Administrator is a key member of the Human Resources team, responsible for providing comprehensive administrative support and assistance across several Human Resources functions, including Operations, Talent Acquisition, Learning and Development and Early Careers.

 - Supporting Talent Acquisition processes, including the posting of roles, scheduling of interviews, administrating tests, and systems management.

- Preparing offers and contracts of employment, referencing, collecting required pre-employment documentation, and processing required checks.

-Coordinating the on-boarding process for new joiners, including the communication of new joiners and scheduling of inductions.

-Monitoring employee reviews, including one-month check-ins, initial reviews and yearly performance reviews, ensuring systems are updated and outcomes are confirmed.

-Supporting Learning and Development processes, including inbox and database management, scheduling of training, preparing materials and resources, monitoring attendance and following up where necessary, including feedback from attendees and providers.

- Supporting Trainee and Apprenticeship processes, including scheduling of induction and training, arranging progress review meetings, monitoring calendar of key dates and activities, and drafting paperwork.

- Managing the HR inbox daily, including responding to queries accurately and in a timely manner, and drafting standard HR documents and letters.

- Maintaining HR databases and employee records, ensuring data accuracy and confidentiality.

- Coordinating and assisting with cyclical processes, including salary review, promotions, and annual leave calculations.

- Any other duties that may be reasonably required.

Skills and Experience

- Proven experience as an administrator

- Computer literate with good working knowledge of Microsoft Office applications

- Good organisational skills and ability to prioritise

- Good interpersonal and communication skills, both written and oral

- Strong attention to detail and accuracy

-Adaptable and keen to take on responsibility

Capsticks is an inclusive employer

At Capsticks we value diversity and we are committed to creating an inclusive and supportive working environment where everyone is able to be themselves and reach their full potential. Capsticks is committed to providing equal opportunities for all and therefore we welcome the unique contributions that you can bring in terms of your education, background, culture, ethnicity, race, nationality, sex, sexual orientation, gender identity, age, disability, neurodiversity, religion and beliefs.

We will make reasonable adjustments to our application and interview process to ensure that you have the best chance of success. We understand that there's not a "one size fits all" approach to adjustments so our team will work with you individually to understand more about your requirements.