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Contracts and Business Affairs admin assistant

2 months ago

London, United Kingdom Penguin Random House Full time

Closing date: 29th August 2024

Salary:  £27,500 plus benefits

 

Do you enjoy keeping things organised? Are you interested in a role that requires great administrative skills?

Penguin is the UK’s largest publisher; made up of some 2,000 people and publishing over 1,500 books each year. Our doors are open to all kinds of talent. In a constantly evolving industry, we work hard to stretch the definition of the word publisher. Here, you’ll work with a breadth of talent who all play their part to make each of our books a success. Together, we make books for everyone because a book can change anyone.

Our Contracts and Business Affairs Department is an integral part of the business and is responsible for the preparation and negotiation of all publishing agreements within the business. The team works across all Penguin Random House Publishing Houses and DK.

We’re looking for our next Contracts & Business Affairs Admin Assistant to support and ensure the smooth-running of the Department. In this role, you’ll be working with teams such as Permissions and with colleagues such as the Contracts & Business Affairs Team Coordinator and Senior Managers. You’ll be dealing with new Contracts requests, reporting, and general department support.

We’re not looking for someone with publishing experience, we’re ready to teach you all you need to know. However, some Excel (or similar software) skills are desirable. Most importantly, though, we want to hear from people who aren’t afraid to get stuck into admin tasks and flex their admin skills, who enjoy being part of a social, friendly, and supportive team, and who have a desire to learn and develop.

 

What you'll do

Managing and maintaining the Submissions inboxes, and logging data and contract information into our systems.Taking on general office management responsibilities, from organising office space and keeping stationery and refreshment supplies up to date and in order.Reviewing paperwork and ensuring information is present and correct.Preparing reports for weekly divisional meetings.Assisting with AdobeSign of eSignature of Royalty Advance contracts for all divisions.Taking on additional departmental duties as required, for example distributing post in the department, creating a welcoming physical office space, organising whole team events such as Away Days and in office team celebrations, and organising appropriate gift purchasing.

 

What you’ll bring

Given the nature of the role, you’ll need to be organised, able to multitask and handle competing priorities, and have excellent time management skills.This role will suit someone who is an effective communicator and has an interest in using analytical skills to implement or improve the department’s data.Also, you’ll need to have an eye for the detail and the ability to absorb and retain information quickly.

 

To apply

Please apply with your CV and Cover Letter by 23:59 on Thursday 29th August. Applications without a tailored cover letter will not be accepted.

 

We welcome and encourage applications from candidates who are under-represented in the creative industries.

As a Disability Confident Committed organisation, we offer interviews to candidates with a disability who meet the essential criteria for the role, and opt-in on their application form.

There may be times when the volume of applications means we cannot take all eligible candidates to interview. We encourage you to tell us about any reasonable adjustments you may need by emailing PRHCareersUK@penguinrandomhouse.co.uk. Remember, you only need to share what you are comfortable to for us to support your request.

Please state in your appliation that you found this role through Creative Access.