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Executive Assistant

3 months ago

St Nicholas At Wade, United Kingdom Trapeze Recruitment Services Ltd Full time

Role Summary:

Reporting to the Head of People, you will provide executive support to the Managing Director, HR and Management Teams on a day-to-day basis and ensure the smooth running of the office environments.

Key responsibilities:

  • Manage diaries, book meetings, hotels, travel and transport ensuring appointments run smoothly
  • Prepare board reports and business presentations as required
  • Manage correspondence and where required telephone calls, ensuring that all communications are dealt with in an appropriate manner
  • Liaise with all stakeholders including shareholders, customers, suppliers and colleagues etc. providing support during site visits, including organising any catering and other welcome arrangements
  • Provide administrative support for the company car fleet arranging servicing and repairs etc
  • Organise and attend meetings taking minutes and action points when required
  • Undertake project work as required to support the business. Examples may include refurbishment of staff welfare and office areas
  • Facilitate Community Group meetings and provide support to help it achieve its aims and objectives

Skills and Experience:

  • Previous experience in a similar role
  • A high degree of confidentiality and discretion is essential
  • Highly developed organisational and time management skills
  • A high level of confidence and self-motivation
  • Exceptional interpersonal and communication skills
  • Ability to work in a dynamic environment with tight deadlines and under own initiative
  • Interact effectively with all senior stakeholders within the business
  • Proficiency in Microsoft Outlook, Word, Excel and PowerPoint
  • Demonstrable understanding of the local community

Benefits

  • Private medical insurance
  • 28 days annual leave plus bank holidays
  • Grocery Aid EAP
  • Medicash membership
  • Life insurance
  • Access to an online GP 24/7
  • Christmas vouchers

Only suitable candidates will be directly contacted about this position, and we will not store or process the data of candidates in any way unless consent has been obtained