Temporary Receptionist

Found in: beBee S GB - 2 weeks ago

Shorehambysea, United Kingdom CLEARLINE RECRUITMENT LTD Full time

Job Title: Temporary Receptionist

Location: Shoreham-by-Sea

Salary: £12-£13 per hour, depending upon experience

Full Time: Monday-Friday, 08.30-5.30

Temporary role: Cover required from May - July

Our client based in Shoreham-by-Sea is looking to hire a Receptionist on a temporary basis to provide cover.

The successful candidate will act as the first point of contact for our client, welcoming guests and greeting people who visit the business in a positive manner, as well as coordinating the front desk activities.

Responsibilities

  • Greet and welcome guests on arrival
  • Notify individuals of their guest(s) arrival and direct visitors to the appropriate floor/meeting room
  • Answer, screen, and forward incoming phone calls
  • Ensure Reception is tidy and presentable, with all necessary stationery, deliveries etc moved to Post Room
  • Accept and re-direct all deliveries into the building
  • Sort and distribute all mail to and from the office
  • Outgoing post duties to include franking post, arranging courier deliveries, and managing the account with FedEx
  • Provide administrative support to the Facilities Assistant
  • Provide ad hoc administrative support to various departments (incl. scanning, copying and data input, events)
  • Assist with keeping the meeting rooms tidy and fridge/supplies stocked
  • Manage and co-ordinate meeting room calendars
  • Order and maintain company stationery supplies
  • Keep updated records of office expenses and costs
  • Responsible for managing our fleet of company vehicles
  • Ad hoc errands requested by the Directors, EA, HR, and Marketing

Requirements

  • Ability to work on own initiative
  • Ability to be resourceful and proactive when issues arise
  • Effective communication skills
  • Good organisational skills
  • Multitasking and time management skill, with the ability prioritise workload
  • Customer focused
  • Efficient in Microsoft Office applications
  • Hands on experience with office equipment (franking machine/FedEx) highly advantageous
  • Flexibility
  • Basic facilities and fleet management experience

For more information please contact Chloe McCausland at Clearline Recruitment

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