Warehouse Logistics Coordinator

1 month ago

Cambridge, United Kingdom Cambridge City Foodbank Full time

The Warehouse & Logistics Coordinator is responsible for coordinating the flow of food into and out from the warehouses: collections from supermarkets, food purchasing, for sorting and storing food within the warehouses, and maintaining stock levels in Foodbank Welcome Centres and Fairbite Food Clubs (as required).

DUTIES:

● Ensure effective warehouse storage and management procedures, maintaining stock levels to meet demand, including purchasing food in line with agreed procedures, and managing stock levels between warehouses as donations ebb and flow throughout the year.

● Oversee the change of warehouse premises, from the existing sites in Orwell Furlong / Nuffield Road, to a new site tbc, prior to March 2026.

● Manage the warehouse in a safe and well organised manner, ensuring all health and safety procedures are maintained, gas/electric/fire compliance certificates are up to date, and that staff / volunteers are adequately trained on health and safety.

● Induct, train and supervise staff and volunteer teams in warehouse and logistics operations, and develop sufficient capacity to cover periods of holiday and sickness (including the supervision of young people on DofE service).

● Liaise with Welcome Centres / Fairbite Food Clubs (as required) to maintain their stocks and ensure that the correct type and number of food-items are delivered in time.

● Oversee the use of the charity’s vehicles, ensuring they are maintained in clean and roadworthy condition, that they remain serviced, repaired, insured and taxed, and that all drivers are appropriately authorised prior to use.

● Ensure effective transport of food; to Welcome Centres / Fairbite Food Clubs, from collection points, and between warehouses as required, coordinating drivers.

● Purchase food, to maintain a consistent supply when donated stock items are low, and to support the operation of Fairbite Food Clubs (as required).

● Make the warehouse available to receive public donations at the published times.

● Ensure good records are kept for stock and transfers in and out of the warehouse

● Organise an annual stock check.

● Other activities may be requested from time to time by your Line Manager, consistent with the job role and the needs of the Charity.

PERSONAL SPECIFICATION:

Technical skills and minimum knowledge:

● In good health sufficient to regularly lift supermarket crates of 10-20Kgs onto shelves 1.4m high, unaided, and in/out of vans; meeting the physical criteria requirement recommended by the HSE to safely lift these weights at these heights. (See attached "HSE: Manual Handling at Work, a Brief Guide")

● Evidence of strong coordination skills compatible with warehouse / logistics operations.

● Skilled in building and coordinating teams of volunteers and employees.

● Able to work on own initiative to continually improve systems meet changing needs.

● Confident in the use of Microsoft Office software.

● Full clean driving licence, and able to drive manual and auto-electric vans.

 Behaviours and competencies:

● Friendly and trustworthy.

● Confident in communicating with people from a wide range of socio-economic backgrounds in a friendly, non-judgemental manner.

● Able to respects the ethos and uphold the values of Cambridge City Foodbank and Trussell Trust.

NOTE: Young People will from time to time volunteer in the warehouse as part of their Duke of Edinburgh Award service. Therefore this post is required to undergo an Enhanced DBS check. 

OUR VISION, ETHOS & VALUES:

Our Vision is to end the need for UK foodbanks. Each day we meet the need for emergency and affordable food, and tackle the causes of poverty, by harnessing the power of the community. We are an independent local charity and member of the Trussell Trust network.

We value dignity, justice, compassion, community and impact, in all that we do. We serve local people regardless of background, inspired by our Christian ethos and values.

As part of our commitment to inclusion, diversity and equity actively encourage applications from under-represented groups such as returning parents or carers who are re-entering work after a career break, people who are LGBT+, from Black, Asian and Minority Ethnic (BAME) backgrounds, with a disability, impairment, learning difference or long-term condition, with caring responsibilities, from different nations and regions and those with a lived experience of poverty as well as any other under-represented group in our workforce. We are committed to ensuring the safety and protection of our employees from all forms of harm.

In 2023: our amazing team of 200 volunteers provided 16,000 3-day emergency food parcels to people across Cambridge (36% were children) and distributed 170,000 Kilos of food.

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