Administration and Resource Officer in Cardiff

3 weeks ago


Cardiff, United Kingdom Public Health Wales Full time

To provide comprehensive administrative and clerical support as part of Public Health Wales administrative resource. This includes; liaising and supporting the coordination of services, such as maintenance and facilities, support the dissemination and coordination of resources and organise and support the planning of meetings/events. The post holder is required to communicate and liaise with staff and members of partner organisations, produce work to deadlines whilst ensuring compliance with Public Health Wales policies. 

The ability to speak Welsh is essential for this post.

Main duties of the job

This is a key supporting role in the effective running of the team, which includes the management of resources as part of the core duties. The duties and responsibilities listed below are not intended to be exhaustive, but are set out to indicate the main areas of activity currently expected. The post holder will, therefore, be expected to adopt a flexible approach when the needs of the service require.

Person specification

Qualifications

Word processing to RSA III/NVQ Level 3 or equivalent level of experience

Good standard of education together with a high level of numeracy, written and spoken English

ECDL

Experience

Demonstrable experience in an administrative role

Experience of communicating with all levels of professional staff and the public

Experience of dealing with confidential, sensitive data, appropriate maintenance and storage of records

Working experience of Microsoft Office Suite

Administering finance systems, e.g. requisitions, budget monitoring

Working in an NHS environment

Skills

Ability to work on own initiative and manage own workload

Able to manage diaries

Advanced keyboard skills

Good written and verbal communication skills

Good organisational skills

Ability to work within a team and to take direction from senior team members

Problem solving and fact finding

Ability to speak Welsh

Knowledge

Good knowledge of MS Office Suite

Awareness of policies and procedures relating to dealing with confidential data, both personal and organisational

Thorough understanding of office procedures

Working knowledge of filing/data systems including record management

Knowledge of Public Health Wales



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