Secretary, Secretary, Employment, IPT

4 weeks ago

Manchester, United Kingdom DLA Piper Full time

The role

We are recruiting a Secretary in our Employment, Intellectual Property and Technology & Pensions Hub in the Manchester office.

In many of our offices, ‘Hubs’ have transformed how secretarial services are delivered; with team members sharing the workload. Hubs also provide opportunities for developing a broader range of skills for pursuing a defined career path, networking and knowledge-sharing. These opportunities were not possible with the traditional model.

We are proud of our history of secretaries progressing to take leading roles in the strategy setting and day-to-day running of our secretarial function.

We have 4 levels of role in the team:

  • Team Coordinator – Manages and takes responsibility for the efficient running of the team. Oversees incoming work flow. Distributes tasks appropriately amongst the team whilst operating as a senior level Secretary. Responsible for communicating with fee earners to keep them appraised of a task or project status.
  • Senior Secretary – Takes ownership for the efficient running of the team by role-modelling as an effective and responsible team member and acts as workflow supervisor where required.
  • Secretary – Provides general secretarial and administration services as part of the secretarial team.
  • Team Apprentice – An apprenticeship level role for those developing their skills, undertaking routine administration tasks at the direction of the Team Coordinator.

    MAIN DUTIES AND RESPONSIBILITIES

    Working collaboratively with the rest of the team, to deliver and provide exceptional secretarial support by:

  • Taking responsibility to ensure work is undertaken in the most appropriate way to maximise efficiency
Proactively managing workflow from the team inbox and completing tasks in priority order Coordinating internal and external client meetings effectively ensuring rooms and conference facilities are booked, liaising with attendees and ensuring that any required catering and technical equipment is in place Manage fee earner expectations in terms of deadlines and status of tasks undertaken Organising travel arrangements through the travel portal including booking and confirmation of reservations, flights, hotels, taxis, after flight transfers. Liaising with third party provider to obtain visas and producing detailed itineraries Understanding DLA Piper document management processes (iManage) Utilising document production for the creation of all first draft documents Assisting fee earners with the organisation of meetings including preparation of agendas and collating meeting papers in a timely manner Organisation of file management including closing of files, archiving and ensuring all relevant documents are filed electronically and in line with our file management best practice Understanding the end-to-end billing process including creating standard bills, disbursements, amending narratives and raising credit notes Understanding the client matter opening, client reporting and client balances processes Completing financial reports where required, from internal systems highlighting outstanding monies to be billed and updating particular client financial schedules where necessary Managing group and fee earner contacts to ensure they are up to date through Interaction (CRM tool) Providing administrative support to fee earners with conflict searches and audit requests Assisting on ad-hoc projects as and when required, for example managing bundles, assisting during team events, indexing documents, etc.

ABOUT YOU

Previous experience within a professional services environment Knowledge of Microsoft Office Suite Strong organisation and prioritisation skills Good verbal and written communication skills GCSE Maths and English Grade 4 and above or equivalent Ability to demonstrate problem solving skills Flexible approach to working practices in order to meet business needs Good verbal and written communication skills Friendly, personable and approachable Adaptable and flexible approach Conscientious and diligent Remains calm under pressure Eager to learn and develop skills Adopt a can do attitude

ABOUT US

DLA Piper is a global law firm with lawyers and business service professionals located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa and Asia Pacific. Our global reach ensures that we can help businesses with their legal needs anywhere in the world. We strive to be the leading global business law firm by delivering quality, service excellence and value to our clients and offering practical and innovative legal solutions to help them succeed. Our clients range from multinational, Global 1000, and Fortune 500 enterprises to emerging companies developing industry-leading technologies, as well as government and public sector bodies.

OUR VALUES

In everything we do connected with our People, our Clients and our Communities, we live by these values:

Be Supportive – we are compassionate and inclusive, valuing diversity and acting thoughtfully Be Collaborative – we are proactive, passionate team players investing in our relationships Be Bold – we are fearless and inquisitive, challenging ourselves to think big and find creative new solutions Be Exceptional – we are strategic and driven, exceeding standards and expectations

DIVERSITY AND INCLUSION

At DLA Piper, diversity and inclusion underpins how we live our values and everything we do. We believe that everyone has a voice, and that everyone’s voice counts. We know that the rich diversity across our firm makes us stronger, more innovative and creative, which helps us to better serve our clients and communities. We are committed to providing an inclusive working environment and culture across our global firm, where everyone can bring their authentic self to work.

Diversity of perspective, thought, background and culture combine to make us the leading global law firm; that’s why we actively seek to build balanced teams. We welcome the unique contribution that you will bring to our firm and actively encourage applications from all talented people – however your talent is packaged, whatever your background or circumstance and regardless of how you identify.

HYBRID WORKING

We recognise that people have responsibilities and interests outside of their career and that as a business, we all benefit from working flexibly. That’s why we are open to discussing with candidates the different ways in which we are able to support requests for agile working arrangements.

PRE-ENGAGEMENT SCREENING

In the event that we make an offer to you, and where local legislation permits and where relevant, we will conduct pre-engagement screening checks that may include but are not limited to your professional and academic qualifications, your eligibility to work in the relevant jurisdiction, any criminal records, your financial stability and work-related references.

  • Secretary, Secretary, Employment, IPT

    3 weeks ago

    Manchester, United Kingdom DLA Piper Full time

    The role We are recruiting a Secretary in our Employment, Intellectual Property and Technology & Pensions Hub in the Manchester office. In many of our offices, ‘Hubs’ have transformed how secretarial services are delivered; with team members sharing the workload. Hubs also provide opportunities for developing a broader range of skills for pursuing...

  • Employment Law Secretary

    1 month ago

    Manchester, United Kingdom Pearson Solicitors and Financial Advisers Full time

    We are looking for an experienced employment law secretary to join our busy Employment Department based at our North Manchester office in Hollinwood. This is a permanent role offering a competitive salary, free parking and we also provide an extensive list of staff benefits. **Requirements and details of the role**: - Previous legal secretarial experience...

  • Secretary/ Legal Secretary

    6 days ago

    Manchester, United Kingdom Douglas Scott Legal Recruitment Full time

    Exclusive Role Criminal Legal Secretary I am delighted to be working with a reputable high street law firm, currently seeking a dedicated Criminal Legal Secretary to join their dynamic team. As the backbone of the legal team, you will play a pivotal role in supporting the team of Fee earners with a variety of tasks, ensuring the smooth operation of the...

  • Secretary/ Legal Secretary

    7 days ago

    Manchester, United Kingdom Douglas Scott Legal Recruitment Full time

    Exclusive Role Criminal Legal Secretary I am delighted to be working with a reputable high street law firm, currently seeking a dedicated Criminal Legal Secretary to join their dynamic team. As the backbone of the legal team, you will play a pivotal role in supporting the team of Fee earners with a variety of tasks, ensuring the smooth operation of the...

  • Secretary/ Legal Secretary

    4 days ago

    Manchester, United Kingdom Douglas Scott Legal Recruitment Full time

    Exclusive Role Criminal Legal Secretary I am delighted to be working with a reputable high street law firm, currently seeking a dedicated Criminal Legal Secretary to join their dynamic team. As the backbone of the legal team, you will play a pivotal role in supporting the team of Fee earners with a variety of tasks, ensuring the smooth operation of the...

  • Secretary

    2 weeks ago

    Manchester, United Kingdom Service Care Solutions - Legal Full time

    If you are a **Secretary** who is open to work, then Service Care Legal Recruitment has an exciting opportunity to work for a well-established law firm based in **South Manchester**. They are in need of a reliable and steadfast individual who is looking to commit long term to a Legal Secretary position within their **Family Law** team. If this sounds like...

  • Secretary

    4 weeks ago

    Manchester, United Kingdom Woodgate & Clark Full time

    Secretary Job Type: Full Time, Permanent Location: Manchester/Hybrid Salary: Competitive Package Benefits Competitive base salary dependent on level of experience & qualifications. Company Contributory Pension. 25 days holiday + bank holidays with buy back/purchase options. Life Assurance benefit. Extensive Employee Assistance Programme. Various...

  • Secretary

    2 months ago

    Manchester, United Kingdom Gibson Hollyhomes Full time

    **Secretary** **Bolton** **£20,000 - £22,000** **Law firm role, non legal exp is considered!** **North West Leading Firm** **Brilliant career opportunity!** My client is a leading firm based in Bolton, this is an exciting opportunity for someone who is passionate about the work they do, the service they provide and getting the best results for their...

  • Legal Secretary

    6 days ago

    Manchester, United Kingdom Tate Full time

    An award winning Law firm based in Northenden, Greater Manchester, is seeking a Legal Secretary assist the companies fee earners. The role will be paying up to £27,000 based on experience and will be working on a hybrid basis. Working 3 days in the office 2 from home after the initial probation period. The Legal Secretary role will be working in one of...

  • Legal Secretary

    5 days ago

    Manchester, United Kingdom Tate Full time

    An award winning Law firm based in Northenden, Greater Manchester, is seeking a Legal Secretary assist the companies fee earners.The role will be paying up to £27,000 based on experience and will be working on a hybrid basis. Working 3 days in the office 2 from home after the initial probation period.The Legal Secretary role will be working in one of the...

  • Legal Secretary

    6 days ago

    Manchester, United Kingdom Douglas Scott Legal Recruitment Full time

    Legal Secretary Greater Manchester Hybrid A highly regarded UK Law firm and recognised as a leading firm for Personal Injury and Clinical Negligence by Legal 500 are looking for a legal secretary to join the team. They are seeking an experienced legal secretary to join their Employer Liability team. This varied role will require skills beyond basic...

  • Legal Secretary

    3 weeks ago

    Manchester, United Kingdom DAC Beachcroft Full time

    Job Introduction **DACBeachcroft **is seeking to appoint an experienced **Legal Secretary **to our **Employment Pensions & Immigration (EPI) **cluster on a full-time, permanent, hybrid basis in our centrally located Manchester office. Forming an integral part of an established team, the main purpose of this role is to provide an excellent standard of...

  • Secretary

    3 weeks ago

    Manchester, United Kingdom Meridian Business Support Full time

    SD-12309-1 **Posted: 08/04/2024** **£26000 to £30000 Per: annum + Benefits: Hybrid working, life assurance, private medical insurance, longevity awards, extra day off for your birthday, retail vouchers an** **Manchester, North West,** **Permanent** - Would you like to use your **business support and secretarial skills** to work as a **Secretary** for a...

  • Secretary

    3 weeks ago

    Manchester, United Kingdom Meridian Business Support Full time

    SD-12309 **Posted: 11/03/2024** **£26000 to £30000 Per: annum + Benefits: Hybrid working, life assurance, private medical insurance, longevity awards, extra day off for your birthday, retail vouchers and gym discounts** **Manchester, North West,** **Permanent** - Would you like to use your **business support and secretarial skills** to work as a...

  • Secretary/ Legal Secretary

    4 weeks ago

    Manchester, United Kingdom Douglas Scott Legal Recruitment Full time

    Legal Secretary Intellectual Property & Technology Global Law Firm A Legal Secretary is required to join a Global Law Firm based in Manchester within their Intellectual Property & Technology team. This is a rare and exciting opportunity to join one of the World’s most prestigious Law Firms. At this firm career opportunities are exceptional, you will...

  • Secretary/ Legal Secretary

    4 weeks ago

    Manchester, United Kingdom Douglas Scott Legal Recruitment Full time

    Legal Secretary Intellectual Property & Technology Global Law Firm A Legal Secretary is required to join a Global Law Firm based in Manchester within their Intellectual Property & Technology team. This is a rare and exciting opportunity to join one of the World’s most prestigious Law Firms. At this firm career opportunities are exceptional, you will...

  • Secretary

    4 weeks ago

    Manchester, United Kingdom I4 Full time

    SecretaryJob Type: Full Time, PermanentLocation: Manchester/HybridSalary: Competitive PackageBenefitsCompetitive base salary dependent on level of experience & qualifications.Company Contributory Pension.25 days holiday + bank holidays with buy back/purchase options.Life Assurance benefit.Extensive Employee Assistance Programme.Various discounts on lifestyle...

  • Secretary

    3 weeks ago

    Manchester, United Kingdom I4 Full time

    SecretaryJob Type: Full Time, PermanentLocation: Manchester/HybridSalary: Competitive PackageBenefitsCompetitive base salary dependent on level of experience & qualifications.Company Contributory Pension.25 days holiday + bank holidays with buy back/purchase options.Life Assurance benefit.Extensive Employee Assistance Programme.Various discounts on lifestyle...

  • Secretary/ Legal Secretary

    2 months ago

    Manchester, United Kingdom Medlock Partners Full time

    Exciting Opportunity: Join a leading Legal Firm as a Temporary Secretary! Legal Secretary Manchester- office-based 3 month FTC We are thrilled to present a fantastic opportunity join a renowned law firm's Commercial Litigation team on a fixed-term basis for 3 months, starting at the end of April/ or ASAP. Proficient in digital dictation, ideally...

  • Secretary/ Legal Secretary

    2 months ago

    Manchester, United Kingdom Medlock Partners Full time

    Exciting Opportunity: Join a leading Legal Firm as a Temporary Secretary! Legal Secretary Manchester- office-based 3 month FTC We are thrilled to present a fantastic opportunity join a renowned law firm's Commercial Litigation team on a fixed-term basis for 3 months, starting at the end of April/ or ASAP. Proficient in digital dictation, ideally...