Finance and Administration Manager
1 month ago
30k per annum
Mondy-Friday
Flexible working hours as long as complete 8 (6am- 6pm)
Lupa Recruitment are looking for a diligent and experienced Finance and Administration manager.
Responsible for the production of Management Accounts for a Large depot including forecasting, credit control, accruals and stakeholder management across clients service.
Also responsible for the smooth running of the administrative functions within the office with people management responsibility
Main
Responsibilities:
Accounts Function
The timely and accurate preparation of all management accounts for the depot (once qualified) Responsible for the monthly accruals and journals, i.e. expenses (once qualified) Liaise with credit control to record and manage bad debt. Provision of accurate and timely forecasting Annual budget preparation Analysis of variance and recommendations against budget Vs actual People Management responsibility of administrators and operational staff in partnership with Depot Manager to include managing performance, quality of work, appraisals, payroll and all HR issues. Stakeholder management. Identify areas of improvement and suggest continuous improvements Report on commercial financial data as per the requirements of the business area. Working with all internal systems to include SAP, PRIMSA and Webcycle Assist external and internal auditors during periodic audits
Office Function
Accurate recording of drivers and production staff hours to include overtime, holiday and any other absence for HR and payroll. Issuing Purchase orders on SAP and match to the corresponding incoming invoices.
Description and personal profile
Monthly update of depot paper Ensure the smooth running of the office, controlling the ordering of stationery, canteen supplies and PPE Manage and support the team in order to complete all monthly administration tasks to ensure that all jobs and confirmed, correct weights added, checked and invoiced as well as all third-party invoices are paid. Develop and maintain the administrative process and procedures. Undertake any other duties as requested by their line manager in accordance with the scope and the responsibilities of the role
Academic qualifications
University education plus a qualified ACCA, CIMA (or similar) or working towards qualification
Professional experience
Managing a small team and ability to work across all business areas - essential Excellent communicator - essential Experience in forecasting - essential Experience in Credit Control - essential Strong analytical skills - essential
Specific training:
All Microsoft Office applications, SAP and Payroll, Prisma
Skills for the Position
Standard Skills (Functional / Skill Pool) Skills Commitment Excellent communication and IT skills - with the ability to communicate at all levels, including senior executives, both within internal and external customers Strategic Vision Excellent time management and organisational skills with the ability to adapt to changing priorities within the business and prioritise workload efficiently. People management and development Proactive and able to work on under own initiative. Impact and influence Attention to detail. Innovative and initiative Remain calm and professional under pressure. Analytical thinking Ability to work as part of a team in a busy working environment. Self-control Identifying areas of improvement and ensuring corrective action is undertaken. Teamwork Flexible approach to all duties within the Department to meet and achieve SLAs and deadlines. Client orientation Health and Safety
For more information on this role please contact Lupa Recruitment
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