Accounts Payable Clerk
2 weeks ago
At Stericycle, we deliver solutions and drive innovations that protect the environment, people, and public health. This includes working to create a more sustainable, shared future. Our innovative solutions make a difference in people’s lives, communities, and our planet by protecting their health and well-being. Change your career. Change your world. Join Stericycle and help protect health and well-being in a safe, responsible, and sustainable way.
Position Purpose:This role and the Accounts Payable Team is responsible for managing, processing and resolving invoice queries in Proactis, AX and SAP to ensure timely invoice processing and payment, maintaining accurate financial records. This includes following all SOX controls to ensure accurate and sensitive data is managed appropriately. AP tasks include statement reviews, accurate and timely processing of invoices, supporting and assisting team members with processing and query resolution, functional support, working with other internal departments for coordination on tasks and projects, and providing support to internal and external customers for invoice resolution.
Key Job Activities:- Processing and maintenance of supplier invoices. Closely following established controls around approval, verification, and payment of supplier invoices, including sensitive data such as legal data.
- First point of contact to vendors for questions, support and issues around invoicing and payment inquiries.
- Build relationships and work closely with the Procurement team.
- Ensure all related processes are documented and updated as changes are made to these processes.
- Support continuous process improvement as well as assist in maintaining a strong control environment by reviewing processes on a regular basis and providing suggestions for enhancements. This also includes cross training amongst team members.
- Manage invoices in Proactis, AX and SAP, including monitoring the invoice approval queues and working with Finance for coding on invoices that get sent manually.
- Processing large volumes of invoices with accuracy.
- Assisting with month end tasks including preparation of accruals for the finance team
- Working on reducing debit balances and cleansing of accounts to keep the ledgers current and maintained
- Maintain & support accounting and accounting control procedures. Responsibilities will include training & supporting field and departmental personnel with Proactis invoice questions, document processing, and other accounts payable related activities researching, processing analytical information, and receiving approvals for invoices.
- Establishing and maintaining relationships with new and existing suppliers by reviewing supplier statements and advising suppliers on company policies and procedures as needed.
- Main point of contact to provide support to internal and external stakeholders for ad hoc projects that support any vendor related initiatives or initiatives that support the company with enhancing vendor experience and/or support enhanced controls.
- Follow up with requesters in the field to have them: 1.) submit PO change requests or dispute invoices 2.) create receipts for invoices in pending receipt status 3.) action as needed
- Networking with cross functional teams daily
- Support reporting, and audit as needed.
- Global support for International as needed
- 2+ years of AP/accounting/finance experience in a general office environment, demonstrating a general knowledge of accounting systems.
- Experience with Proactis, AX, D365 and/or SAP as a user or support a plus
- Accuracy and good attention to detail a prerequisite
- Knowledge of Sarbanes Oxley legislation would be an advantage
- Experience of working in a high volume input role
- Excellent telephone communication skills
- Knowledge of Microsoft Office (Excel, Word, Outlook).
- Ability to work flexibly – particularly during busy periods
- Strong analytical skills, accuracy and attention to detail.
Stericycle offers you:
- Contributory Pension Scheme
- Life Insurance
- Cycle to Work Scheme
- Access to SteriCares, our employee support fund
- Stericycle University – Our online library of self-development & learning
- Annual performance related pay review.
- Referral Scheme (Earn by introducing people in your network to the Stericycle family)
- Flu voucher
- Eye Test voucher
- And more…
The above description is meant to provide a summary of the nature and level of work being performed; it should not be construed as an exhaustive list of all responsibilities, duties and requirements of the job or person. This document does not create an employment contract, implied or otherwise. Stericycle will consider requests for workplace accommodations for protected physical or mental limitations in accordance with its human resources policies and local laws.To the extent permissible under local law, and consistent with business necessity, Stericycle reserves the right to modify the content formally or informally, either verbally or in writing, at any time with or without advance notice.
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