Receptionist and PA to the Directors in Swansea
2 weeks ago
An exciting opportunity has arisen for the right person to take on the role of Receptionist and PA to the Directors at our Swansea HQ. You will be the first face people see when they come to visit us. This is a varied role where you will also be assisting the Directors as well as the back-office teams when necessary.
Location: In office at our Swansea HQ. You can even see your desk at the top of this page
Hours: 8.00am - 4.00pm (Weekdays only)
Salary: £11.50 - £12.50 Per Hour (Dependant on experience)
About The Role / Duties:
Welcome visitors when they arrive at TCH and direct them to where they need to go
Ensure visitors use the SignIn App
Be responsible for the issuing and return of visitor and temporary passes
Offer hospitality to visitors e.g. making drinks
Answer, screen and forward incoming phone calls and place any required outbound calls where required
Ensure the reception area is tidy, presentable
Receive, log and distribute post and deliveries
Take inventory of office supplies and maintain stock
Maintain the coffee machine in the client hub, ensuring it is clean and stocked
Personal Administration Support:
Send a daily list of visitors to management
Keep records of office expenses, along with supplementary vends from the coffee machine
Perform other clerical duties such as filing, photocopying, transcription and emails
Upon request: update Director calendars and schedule any required visitor meetings
Upon request: collect visitor information e.g. dietary requirements and arrange hotels or travel to make their visit as smooth as possible
Upon Request: Event Support
Ensuring interviewees are welcomed, signed in and introduced to the Recruitment Team
About you
Well-presented people person with a friendly and approachable manner
Excellent time management skills
Adept at Microsoft Office Suite and Email
Knowledge of HubSpot is an advantage
Ability to use your initiative to ensure all daily tasks are complete
Excellent organisational skills
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