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Travelling PA role

4 months ago

London, United Kingdom Lavender Jones Recruitment Full time

This UHNW individual is looking to hire an experienced and talented English mother tongue PA with fluent spoken and written French to assist him in a role that requires extensive international travel. You will be one of two travelling PAs, who work in tandem, and will spend a significant amount of time travelling to Switzerland, Monaco, Greece, New York, LA and the UK. This role therefore only suits someone seeking a role with EXTENSIVE travel, which is often very last minute and with ever changing schedules. The role will include both business and private duties and, as this principal has a number of staff supporting him, you will need to have first class communication skills, discretion and diplomacy. He has 3 grown up children who require support which predominantly involves organising a lot of complex international travel. Whilst the principal comes from an extremely wealthy background, he is fair, modest, family-oriented and a great communicator. You will need to be very self-motivated, comfortable working alone, conscientious and emotionally intelligent. Experience of working within a Family Office and with HNWIs is important and this principal gravitates towards people who have great manners and are 100% committed to their work. Attention to detail is key as is the ability to problem solve, as you will be working on a variety of projects throughout the year. This role is replacing a PA who has been travelling with the principal for 5 years and is now moving to support him in a UK based role across a different remit. She and her colleague will very much be on hand to support and mentor this new PA as the learning curve will be great for whoever joins. Duties will include but not be limited to:

1. Assisting with the everyday requirements of a high-net-worth individual and their family with the utmost discretion.

2. Full diary management with strong attention to detail: scheduling meetings and calls across multiple time zones, adding all relevant correspondences, notes, and context to appointments, booking transportation.

3. Inbox management: prioritising relevant emails and responding where appropriate in a timely manner.

4. Correspondence: writing formal emails and letters on behalf of the principal in both English and French.

5. Acting as gatekeeper on all incoming calls, fielding requests, following up appropriately and keeping the principal well informed.

6. Planning and organising all travel and holidays (villas/hotels, flight bookings, private jets, transfers, drivers etc.).

7. Organising events (e.g. dinners, family parties, weekend trips).

8. Creating and maintaining a filing system of all relevant documents, artworks etc.

9. Booking restaurant reservations and doctor/dentist appointments.

10. Other ad hoc personal errands.

11. Sourcing gifts for friends and family including extensive Christmas presents.

12. Constant liaison and communication with the other travelling PA as well as wider private travelling team and household staff in various countries to ensure things run seamlessly and everything is ready for the principal’s arrival.

13. Act as a ‘barometer’ having a sense of the issues taking place in the environment and amongst the staff team and supporting accordingly.

This role will require someone who has the ability to multitask, prioritise and build relationships with people at all levels. Character wise, we are seeking someone articulate, deeply organised, forward thinking, proactive, but also warm, easy-going and with heaps of common sense. You will need to have a calming presence, but have the ability to push back when needed and be happy to express your opinions when asked for them. Needless to say, this is not a normal 9-5 role and will require a mind-set of flexibility and the willingness to be on call outside of standard hours. The right candidate will have at least 5 years HNWI PA experience, fluent French and hold a driving license. Fluency in German and/or Italian is a plus, but not essential. This is an incredible opportunity, where no two days are the same. You will get to travel globally to stunning locations and work for a fascinating and very generous UHNW principal and his family.