Office and Facilities Coordinator

3 weeks ago

Birmingham, United Kingdom Career Legal Full time

FACILITIES & OFFICE MANAGER – CITY LAW FIRM (PART TIME) BIRMINGHAM
£My client, a boutique law firm based in Birmingham are looking for an Office & Facilities Manager on a part time basis (20-25 hours per week).

The OM/FM will be responsible for the effective day-to-day management of all four offices (London, Manchester, Liverpool and Birmingham) leading on compliance, supplier management, ESG initiatives, and employee experience.

Ensure compliance with UK health & safety law, fire safety, environmental standards, and landlord/lease obligations.
Lead on business continuity planning and test security protocols regularly.
Lead space planning, hybrid working adaptations, and office moves/fit-outs.
Deliver sustainability and environmental improvements, including energy efficiency and waste reduction.
Support employee wellbeing through ergonomic (DSE) assessments for office and home working setups.
Manage facilities suppliers, contracts, and associated budgets.
Drive value through supplier relationships while ensuring quality of service.
Partner with IT and HR to ensure offices support productivity and wellbeing.
Contribute to planning and execution of company-wide events, including annual employee and legal conferences.
Oversee office provisions (including refreshments and supplies).
Proven track record in facilities management across multiple sites, ideally within professional services.
Strong knowledge of UK health & safety legislation, fire safety, and environmental standards.
Experience managing budgets, suppliers, and service contracts.
Demonstrated ability to lead workplace projects (e.g. office moves, refurbishments).
Excellent communication and stakeholder management skills.
IOSH or NEBOSH qualification (or equivalent).
Knowledge of hybrid working and office design trends.

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