Administrator Part-time Learning Disabilities

2 days ago

Portsmouth Hampshire, United Kingdom Azets Full time

Azets are a leading firm of Accountants and Business Advisers operating across the UK, Ireland and the Nordics, we have over a wide network of employees and an abundance of inspiring opportunities to join one of our many offices
We are a top ten accountancy firm in the UK and are the number one largest SME practice.
ASSISTING IN THE SMOOTH RUNNING OF THE OFFICE, WITH ACCOUNTABILITY FOR:
Providing a professional and courteous point of contact for office matters, for clients and colleagues, addressing enquiries promptly, with an excellent customer service ethos, and remaining calm under pressure
Managing incoming, and outgoing post, and deliveries, to the office efficiently
Answering, screening, and forwarding incoming phone calls in a professional manner
Maintaining a safe, clean, and welcoming reception area, ensuring compliance with procedures
Organising team/client meeting lunches and beverages as required
Understanding of building security procedures, competence in issuing badges/fobs and managing car parking passes
Knowledge of office supply needs and inventory management and complying in line with Azets procurement processes
PROVIDING EFFECTIVE, GENERAL ADMIN SUPPORT TO THE OFFICE, AND WIDER AZETS UK BUSINESS, INCLUDING:
Creating and updating documents using the Microsoft Office suite and maintaining high standards of formatting and accuracy
Following up on missing timesheets and ensuring timely submission for the local office
Binding accounts accurately and neatly
Proficient in the use of document management systems
Engaging in wider team office goals and projects including community / charity projects
Managing calendars and providing diary support as requested for local office departmental and team meetings
Providingtechnical Administration Support To The Office, Including
Maintaining practice management systems and ensuring data quality
Supporting in the raising of client invoices including cloud software, payroll and any other invoices as requested
Knowledge of the Tax investigation and renewal processes
Managing and organising data effectively. This includes data entry, data analysis and maintaining databases accurately within Azets guidance
General Administration Skills
Excellent attention to detail and accuracy in all tasks, ensuring high-quality work output
Awareness of, and compliance with, Azets policies and procedures, as detailed on The Hive
Proficiency in the Microsoft Office Suite including word, excel, PowerPoint and TEAMs
Competent in key performance software, with support, inc CCH, Microsoft Office, Azets Reach, CoZone
Good understanding of anti-Money Laundering and other mandatory regulatory compliance together with obtaining a sound understanding of internal processes and individual responsibility for reporting breaches
Basic project management skills in order to deliver work on time and to budget
Technical Administration Skills
Careful timesheet narration for chargeable work capturing accurate analysis of work undertaken, completed daily
A friendly, collaborative nature and a desire to help
Able to take work instructions and work under the supervision of, and directed by, more senior colleagues
Displays flexibility to assist with ad hoc tasks and/or support to other areas of Azets outside of own office
Ability to work independently and as part of a team, with a proactive and flexible attitude
Our benefits include hybrid & flexible working, birthday leave, professional subscription and much more.

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