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Document Controller

2 months ago

United Kingdom Design Careers Associates Limited Full time

Full time Document Controller / Administrator

We are recruiting for a full time Office Administrator to work 37 hours a week. You will be part of our small team at our office in Leeds.

We require an experienced and enthusiastic individual to deliver a pro-active and efficient administration service supporting our design team and our customers within the construction industry.

We are a dynamic building services engineering consultancy, formed over 12 years ago, with offices in Leeds & London.

This is a varied role in a demanding and varied environment. The successful candidate must be professional, have excellent administration and communication skills. Excellent IT skills are also essential. Ability to work under pressure and prioritise workload in order to meet deadlines is critical to the role.

It would be a great advantage if the successful candidate has previous experience within a document controller or administration role or within in a service-led organisation.

In summary, you should:

Have excellent communication skills with a confident telephone manner.

Have good administrative and organisational skills.

Be numerate, and computer literate.

Be highly motivated, able to manage and prioritise your workload.

Have good time management skills.

Have attention to detail and data organisation skills.

Proficient using MS Word, Excel & Outlook.

The Role

The hours of work will be Monday to Friday from 9am to 5pm (flexible working may be required subject to project specific deadlines)

You must have eligibility to work in the UK.

This is a varied role, with training provided in-house on specific / bespoke systems.

Common tasks include:

MS Word processing & MS Excel spreadsheet formatting.

Letter writing.

Dealing with telephone and email enquiries.

Creating and managing electronic filing systems.

Uploading / Downloading information to/from various Electronic Document Management Systems

Scheduling and attending meetings, creating agendas, and taking minutes.

The role may also include many of the following:

Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases.

Devising and maintaining office systems.

Using content management systems to maintain and update websites and internal databases.

Liaising with internal staff, remote working staff and with external clients.

Ordering and maintaining stationery and office equipment.

Organising and storing physical files.

Photocopying, scanning and printing various documents.

Benefits include:

21 Days holiday (additional day provided after each year of service)

Free on-site parking available with electric charging points