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Business Administrator

2 months ago

Bedford Bedfordshire, United Kingdom Randstad UK Full time

Business Support Administrator

Bedfordshire (with some travel to other sites)

We are excited to partner with Bedfordshire Police in their search for a dedicated Business Support Administrator. This is a fantastic opportunity to join a dynamic team within a respected law enforcement organisation, contributing to the smooth running of essential operations. If you’re an organised, proactive individual with a keen eye for detail, this role offers a chance to make a meaningful impact within the community while advancing your administrative career.

Main Purpose of the Role:

  • To provide an effective and efficient administrative service for Bedfordshire Police. The role will include business support administration to the Local Policing / Crime & PPU / Intel / SSID department.
  • To contribute to achieving the vision, purpose and values of Bedfordshire Police.

Key Responsibilities:

  • To provide a range of administrative support duties for the Local Policing / Crime & PPU / Intel / SSID (to be amended upon recruiting) department to include:
  • Produce emails, letters and other correspondence using MS Windows software and Bedfordshire Police ICT
  • Booking meetings; including sending agendas, background papers.
  • Liaising with the appropriate people to ensure appropriate pre-meeting notes or briefings are obtained for meetings where required.
  • Attending meetings and preparing and maintaining decision and action logs. Ensure that meeting documents are circulated promptly in accordance with agreed Service Level Agreements.
  • Maintaining a comprehensive electronic filing / storage system for departmental correspondence and key documents. Make effective use of SharePoint and OneNote.
  • Provide diary management, including booking meetings, booking rooms on Police estates.
  • Provide transactional itinerary planning to ensure appropriate travel where required.
  • Providing cover for team colleagues as required.
  • Controlling and handling documents in accordance with protective marking requirements.
  • Provide support for completion of individual and departmental records (For example, time sheets, expenses, stakeholder lists and hospitality paperwork).
  • Facilitate the resolution of ICT technical problems, where possible.

Entry Requirements:

  • Must have a good standard of verbal and written communication skills for correspondence and reports and be able to speak to people face to face and over the telephone clearly and concisely.
  • Strong administrative experience.
  • Ability to organise meetings.
  • Ability to work under pressure and to manage deadlines.
  • Ability to prioritise workloads with relevance to importance and timescales.
  • Strong IT skills with a working knowledge of Microsoft Office to include MS Teams, Word, Diary
  • and Email management in Outlook, Excel, Power Point, Mail Merge, SharePoint and One Note.
  • Able to work on own initiative and unsupervised, as well as being able to work in a team environment.
  • Experience of dealing with people at all levels.
  • Able to undertake administrative work accurately and in a methodical way.
  • Experience of working within a customer focused environment.