Contracts Manager

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Job overview

An opportunity has arisen for an experienced Contracts Manager to join our Procurement Team as Contracts Manager - Clinical & Corporate. The Procurement and Logistics team plays a key role in supporting the delivery of high-quality patient care whilst ensuring value for money is achieved for both the Trust and Leeds Community Healthcare.

The successful candidate will demonstrate strong communication skills and procurement knowledge to assist the Head of Procurement in managing, developing and negotiating with key stakeholders including NHSE and to contribute to the continuous improvement of the service and its influence across the organisations.

They will play a pivotal role in contributing to the development and achievement of the Trusts Procurement strategic plan, continuous improvement of the service and workplan.

Main duties of the job

The successful candidate will be responsible for managing the Trust's portfolio of Clinical and Corporate contracts, the contracts database and contract management and audit processes. The post holder will be actively involved in the full range of procurement and contracting activity in support of Trust(s) requirements for goods/services. The post holder will have supervisory and management responsibilities for the Clinical & Corporate Category Team as allocated to key areas of Trust expenditure.

In addition to this, the role is to support clinical and operational service colleagues to deliver high quality mental health services, optimal outcomes for service users and service improvements. There will be involvement in service redesign and development and tendering for clinical contracted services, working closely in a matrix arrangement with Senior Finance Managers, Service Development and Project Management Office colleagues.

The role involves drafting NHS clinical contracts and variations, undertaking contract management and reporting, taking part in clinical contract negotiations, building positive relationships with partners and developing and maintaining appropriate contract governance.

They will be able to communicate detailed and complex information using high levels of tact, diplomacy, persuasive and interpersonal skills including when required presentations to all levels of audience.

Working for our organisation

We are a high quality, high performing NHS foundation trust. We are the main provider of specialist mental health and learning disability services in Leeds. We also provide specialist inpatient services in York as well as some highly specialised services across the country.

We employ around 3,000 staff and every year we have contact with over 25,000 service users. Our vision is to provide outstanding mental health and learning disability services as an employer of choice. Our ambition is to support our service users and carers, our staff and the communities we serve to live healthy and fulfilling lives. We need people like you to help us achieve our goals; to live our lives free from stigma and discrimination; and to improve the lives of people with a learning disability and mental ill health.

We perform well against local and national targets and in our most recent CQC inspection, 85% of our services were rated good or outstanding.

As a teaching trust with strong links to local universities, we are a centre of excellence for teaching, research and development.

Detailed job description and main responsibilities

1. Provide line management support, objectives, appraisals, and pastoral support to the Clinical & Corporate Category Team and support the wider Procurement and Logistics team as appropriate.
2. Act as a key interface between Procurement and Logistics functions, and the Trust(s) ensuring that Trust objectives for commercial activity are met.
3. Act as a key link with regional, national and client organisations. E.g., NOE CPC, NHS Supply Chain, Audit agencies, NHS E/I and NHS Central Commercial Function.
4. Develop professional relationships with key suppliers and manage contracts through regular contact with such suppliers, and performance data-based contract review meetings.
5. Be a primary point of contact for the Trust(s) contractual support and expertise and ensure the timely resolution of disputes and reconciliation of variations.
6. Guide Trust(s) staff on the application of Trust standing financial instructions and the appropriate route to market for goods/services relating to contractual matters.
7. On all contracts provide guidance on any variation from standard NHS terms and conditions, supporting the Trust user, to ensure that the NHS contractual position is maintained. This will also involve negotiation with suppliers to reach consensus.
8. Ensure that Trust policies are built into contracts e.g., risk management processes, insurance requirements.
9. Engage with Finance and wider Procurement and Logistics department to ensure that appropriate finance processes are being adhered to, e.g., revenue and capital, savings achieved are budget adjusted.
10. Communicate the Trust(s) contracts to ensure that all relevant parties are aware, understand their obligations and support the implementation of contracts as required.
11. Support change management processes e.g. - supplier change because of a tender process.
12. Monitor transactional compliance and the organisation lead, contract milestones and overall deliverables.
13. Support contract exit, extension, or renewal activities as appropriate.
14. Lead specialist for written contract agreements, with specific reference to NHS Terms and Conditions and manages the contracting on a day-to-day basis.
15. Supports the Clinical & Corporate Category Team as appropriate in ensuring that contract/commercial documentation is correctly drafted and transactional procurement is completed in accordance with Trust SFI's and Legislation.
16. Manage non-Disclosure Agreements, sub-contracts, consulting agreements, licensing agreements, master agreements, liaison over proposed NHS terms and conditions.
17. Work with Risk Management Department / Finance to coordinate contractual insurance requirements.
18. Work with Finance and Procurement management to ensure adherence to broader finance and risk requirements such as revenue recognition, pricing, and discounting policies.
19. Monitor contract terms and conditions. Ensure LYPFT staff satisfaction with agreed terms and conditions and contracting practices.
20. Responsible for line management of the Clinical & Corporate Category Team, including all people management practices, appraisal, supervision, development, and training.

Person specification
Qualifications
Essential criteria

• Relevant qualification or membership and demonstrable experience.

Experience
Essential criteria

• Experience of working in procurement or logistics at an appropriate level.
• Experience of engaging with stakeholders to develop positive relationships.
• Demonstrable experience of leadership, workforce planning, transformation, succession planning and development of culture.

Skills
Essential criteria

• Ability to negotiate and influence.

Applications are welcomed from candidates who wish to apply for a position based on a smarter (Hybrid) or flexible working arrangement - please contact the Recruitment Team if you have any queries regarding this in terms of your initial application. Where candidates are successful at interview, flexible working arrangement requests will be taken into consideration and may be accommodated where the needs of the service allow.

Fixed Term Contracts for existing NHS Employees - temporary contracts for employees of LYPFT, or colleagues joining from another NHS Trust, will be offered on a secondment basis wherever possible. In the event this is not possible, an FTC would be issued and this would require a break in service of two weeks.

The purpose of a temporary role could be for maternity cover, temporary funding or some other reason. At the end of which the need for the temporary work will cease. Temporary roles can stop, be extended and/or made permanent at any point during the period of work. Should the role become permanent then the post-holder will be informed of the process to be followed to convert the position to a permanent one.

Please note that from 1st July 2018, all new employees are required to subscribe to the DBS Update Service, DBS checks for volunteers remain free of charge.

Patient Safety is a priority at LYPFT with a focus on system-based improvement and creating opportunities for learning. We will ensure compassionate engagement with all those involved in an incident and all incidents are met with a proportionate response. LYPFT is committed to upholding its statutory responsibilities in relation to safeguarding adults and children. Please refer to job description for further information.

LYPFT is a member of the Disability Confident scheme and is committed to providing a fully inclusive and accessible recruitment process.

As part of the Trust's commitment to its Gold Standard Armed Forces Covenant status, members of the Armed Forces Community are entitled to a guaranteed interview subject to meeting the role criteria.

We welcome applicants with lived experience of providing unpaid care and/or support to a family member or friend with a disability, health condition, frailty, mental health problem, addiction or other health needs.

Please note that the Trust reserves the right to close the vacancy before the closing date if enough applications are received. It is in the candidate's best interest to apply as soon as possible. In submitting an application form, you authorise Leeds and York Partnership NHS Foundation Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed to the post.

In applying for a role please ensure that you only declare qualifications that are relevant to the role itself. We reserve the right to check all declared qualifications on an application form, whether they are directly relevant to the role or not.

If you have not received any communication from us within four weeks you are asked to assume that your application has been unsuccessful. If you should have any queries regarding progress with your application form please contact us.

Please note: The Trust does not offer reimbursement of interview expenses.

Employer certification / accreditation badges
Documents to download

• Job Description (PDF, 392.4KB)
• Person Specification (PDF, 416.6KB)
• Applicant Information (PDF, 536.5KB)
• Recruitment Brochure (PDF, 345.4KB)

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