Operations Assistants

3 weeks ago


United Kingdom Dexian Full time

We seek an Administrative Assistant colleague to join our client, a global leader in software development.
Employment, agency worker employment contract - Duration: 12 months (with potential to be extended).
Hybrid work - 3 days onsite/week is required in Stain-upon-Thames.

You are the glue that keeps our Senior Leadership together. You’re enthusiastic, flexible and a team player with strong interpersonal and communication skills who operates well in a fast-paced, ever-changing environment.
Act as a point of contact for executives during their travels, offering support and assistance as needed
Partner with VP+ Executive Assistants when applicable to provide on-the-ground support when VP+ leaders are travelling in-region.
In-office meeting management: align agendas, coordinate meeting rooms, assist with food orders, and other meeting needs for Senior Leaders when traveling to the region and requiring assistance with coordinating.
Proactively identify and address any issues that may arise during travel, providing quick and effective solutions.
Handle end-to-end travel (flight, hotel, car, visa, etc.) arrangements for all senior leaders (Directors+) in Global People travelling in-region or to the region.

Proficient in travel booking platforms and expense management tools.
~ Familiarity with international travel regulations and restrictions is a plus.
~ Desire to become a local ambassador and work under pressure while consistently meeting deadlines.
~ You’re also flexible in response to changing priorities and needs.
~


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