Operations Assistants

Workplace Assistant - Part Time Location: Milton Keynes (may be required to travel to other locations to cover holiday/sickness)
Please Note: We are looking for someone to work part time (2.5 days a week). To provide truly outstanding client experiences we work as one team, AGS is made up of business professionals who work with our legal professionals to provide market-leading expertise to our clients. The group includes Finance, Operations, HR, Marketing, IT, Risk and the Executive Leadership team.

This role is designed to provide exceptional administrative, document processing, facilities management, and client support services to ensure the smooth and efficient operation of the workplace. Copy, print, and scan documents as requested, ensuring clarity, accuracy, and appropriate finishing options, including editing and enhancing as required.
Transfer data to and from removable media, cloud-based solutions, and document and case management systems.
Manage outgoing mail and inter-office mail using PPI, DMO, or a franking machine, ensuring timely collections.
Distribute incoming mail, inter-office correspondence, and couriered items, logging them as necessary.
Conduct hand deliveries and collections to and from local sites.
Retrieve and send files to and from offsite storage providers and carry out regular office file audits.
Office and Facilities Management:
Ensure all displayed information in the office is current and relevant.
Assist with the supervision of external contractors and building management teams as required.
Support facilities-related activities, including fire warden and first aid duties.
Report equipment and furniture that require fixing or replacement to the relevant team.
Implement environmental policies including maintaining recycling areas and ensuring proper guidance labelling.
Maintain good housekeeping standards throughout the office, ensuring kitchens are stocked and tidy.

Welcome and assist visitors and colleagues, ensuring a professional first impression while managing visitor processes and liaising with building reception.
Communicate with clients in person or by phone regarding bookings and requirements, ensuring all visitor and meeting needs are met.
Set up, maintain, and clear meeting rooms, adjusting furniture layouts, stocking resources, and ensuring cleanliness throughout the day.
Manage meeting room and car park bookings, responding within SLA times.
Assist with planning and executing internal events, including coordinating catering and refreshments.
Undertake ad hoc duties as required by the line manager.
Provide flexible cover at other locations as needed for sickness or holiday absences.

Strong IT proficiency, particularly in Microsoft Office and document management systems.
Professional, with the ability to represent the company brand values in all interactions.
Benefits, Agile Working and Additional information

We embrace agile working and offer a blended approach to where and how we work.

We appreciate that people have different needs and preferences and we’re keen to be flexible, after all, we value what you do, not where you do it.

We have the following hubs across the UK: Birmingham, Bristol, Edinburgh, Leeds, Leicester, Lincoln, London, Milton Keynes, Nottingham, Sheffield, Solihull, Stratford upon Avon and in the South East; Everyone who either applies to or works for the firm is treated equally, regardless of their gender, age, ethnic origin, nationality, marital status, sexual orientation or religious beliefs.
Welcome to Ampa - a leading group of legal and professional services brands, home to leading legal services firms such Shakespeare Martineau, Lime Solicitors, Mayo Wynne Baxter, Marrons and others.

Our ‘House of Brands’, is where legal and professional service brands converge to unlock exciting opportunities for career advancement, collaboration, and comprehensive business services support across various disciplines including HR, IT, finance, and marketing.

Our overall purpose is to act as the cornerstone that facilitates the growth of every brand within our collective, empowering them with enhanced purchasing capabilities, access to specialised expertise, and a cohesive set of values and culture.

At our core, we are dedicated to creating an environment where each brand thrives through mutual growth and co-operation. Through our shared infrastructure and central support, we enable our brands to flourish, using the strength of our collective resources.