PA/Performance Administrator
1 week ago
We have a fantastic opportunity for a proactive Administrator/ Office Manager to join the Building Services and Building Surveying team. You will be working closely with the Office Partners as well as the wider Cambridge teams and business.
Our team is a specialist in the delivery of high quality, highly sustainable developments, which spans Education and Residential sectors, amongst others. We are industry leaders in the development of Net-Zero Carbon schools and academies. We are passionate about what we do, and we are looking to someone to join our team to help in the wider delivery of those projects.
Please note that this role is office based.
Office Management Elements:
Establishing yourself as a key central contact within the office, acting as a source of guidance, advice and information for our teams and maintaining approachability to all
Supporting the facilities management aspects of the office, maintaining compliance records & notice boards, liaising with the wider business on compliance issues and ensuring our teams are aware of key information and changes
Leading administration across the office, including stationery ordering, business cards, incoming and outgoing post, purchase orders & invoicing, devising & maintaining filing systems for the office etc
Leading the coordination of office events & socials
Leading our receptionists / administrators and building a connected, efficient administrative team
Creation of bids and bid management along with binding and photocopying of documents. Personal Assistant Elements:
Provide administrative support to the key leaders of the Cambridge office, and members of the wider senior team as required:
Managing inboxes – sorting & responding to emails as appropriate, highlighting items for urgent attention and fielding speculative approaches
Screening and handling phone calls, enquiries and requests
Minute and action taking in meetings, and sharing post meeting as required
Providing extensive diary management, ensuring that current organisational priorities are understood to ensure diaries are aligned and prioritised against the business needs
Organising meetings and events, coordinating with clients, suppliers and other parties and ensuring that the logistics are in place and that everything runs smoothly
Be flexible to support the changing priorities of the business, the team and particularly the key leaders.
Maintain confidentiality, trust and integrity at all times, including in the management of sensitive documents, communications and enquiries
Be confident in working closely with the key office leaders and senior team, pre-empting their needs and understanding how they like to operate within the business
Provide confidential project support, ensuring that governance and actions are managed, and that the relevant stakeholders are well supported and managed
A confidence to establish yourself as a central presence, and natural key point of contact within the office, for anything and everything Proven previous experience in an Office Management role, ideally with dual experience as a Personal Assistant or Secretary within a high-pace environment
A good working knowledge of facilities management and the construction/property industry would also be advantageous, but not essential
Strong Microsoft Office skills, notably Word, PowerPoint & Excel, and an ability to work with high attention to detail, particularly in report writing, minute capturing and written communication
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