Executive Office and Administration Officer

6 days ago


Glasgow, United Kingdom s1jobs Full time

Help Us Shape the Future of the Commonwealth Games – Glasgow 2026
Get ready for a brilliant new era for the Commonwealth Games, blending world-class sport with a sustainable, future-focused vision.  
In just under 250 days, Glasgow will transform into a global hub for sport and culture, welcoming 3,000 athletes from 74 nations, across 11 days of unforgettable action, fuelled by the city’s unstoppable energy and passion.  
Glasgow 2026 is set to revolutionise the Games, with a bold experience that reflects the city’s resilience and innovation. We are seeking a highly organised and proactive  Executive Office Coordinator to join our Chief Executive Office and play a central role in supporting the smooth running of the Executive Office.  
Working closely with the Director of Executive Office, the wider functional leads, and key partners across the organisation, you will provide administrative, organisational, and project support across a range of critical areas, including Office Management, Reception, Health & Safety, Safeguarding, Data Protection, Social Impact, and Project Coordination. 
In this varied and high-impact role, you will provide confidential executive support, prepare briefing materials and presentations, manage key documentation, and act as a trusted point of coordination for internal and external stakeholders. You will support the planning and delivery of internal meetings and events, assist with the operation of the office environment, and provide Reception cover where needed. 
You will also play a key role in supporting governance processes by managing shared mailboxes, maintaining Smartsheet databases, preparing regular reports, and ensuring accurate tracking across Executive Office responsibilities. Working across multiple projects, you will help keep teams aligned with operational and communications plans, contributing to research, milestone tracking, and the coordination of workstreams. 
You will also need strong IT skills, particularly across Microsoft 365 (Teams, SharePoint, Outlook), and the ability to work both independently and as part of a collaborative team. 
It would be advantageous if you have experience working within major sporting, cultural, or multi-stakeholder events, as well as familiarity with Smartsheet and creative design skills in PowerPoint. 
As we embark on this exciting journey, we’re not just planning an event – we’re creating a new legacy for Glasgow and the Commonwealth. We’re looking for well-organised, passionate, and driven people who are excited to roll up their sleeves and be part of an inclusive, forward-thinking, and sustainable Games. This is your chance to help set the new standard for global events while contributing to the city’s rich sporting legacy.  
Salary offered will be based on demonstrated skills and experience related to this role.   
For more information about the role and a detailed job description, please visit our website linked.
We welcome applications from all backgrounds and are proud to be a Disability Confident Committed employer. Please note that candidates must have the legal right to work in the UK, which we request is confirmed as part of the application process. 


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