Assistant / Executive Assistant to CEO

4 weeks ago

Woking Surrey, United Kingdom The Pirbright Institute Full time €37,000 - €38,000

The Pirbright Institute delivers world-leading research to understand, predict, detect and respond to viral disease outbreaks. We study viruses of livestock that are endemic and exotic to the UK, including zoonotic viruses, by using the most advanced tools and technologies to understand host-pathogen interactions in animals and arthropod vectors. Our Institute is made up of a dynamic and vibrant community of staff covering a diverse set of chosen fields, backgrounds and experience. We all play a crucial role in furthering the Institute’s aspirations, advancing the frontiers of science and knowledge through our excellent scientific research, knowledge sharing and contribution; This to include defined project assistance, recruitment/onboarding of Trustee Directors and ensuring adherence to Companies House / Charity Commission statutory regulations.
Deliver guidance and directive line management to the Directors Office Administrator, Centre for Veterinary Vaccine Innovation and Manufacturing (CVIM) Personal Assistant and Office Co-Ordinator.
Ensure continued oversight and resilience across the Directors Office. This including Deputising for the Directors Office Administrator, CVIM PA and Office Co-ordinator as required. Provide Secretariat to the Senior Leadership Board, Board of Trustee Directors, and Members; Provide coordination of projects, action logs and associated tasks, liaising with stakeholders and ensuring documentation is kept up to date and readily available
In addition, provide administrative assistance for key research projects undertaken by the Directors Office.
Take ownership for coordination and delivery of high-level visits, events, and internal / external meetings, including room bookings, catering, equipment, and necessary administration functions prior to, during and after the event. Meet and greet visitors at all levels of seniority.
Demonstrate knowledge and experience when requested to be main point of contact for specific enquiries/projects/tasks.
Maintain Personal Development objectives, attending relevant progressive training opportunities.
Manage departmental goods and services ordering processes via the Institute web-based purchasing system (Focal Point).
Assist with financial activities in such to aid contract management, report writing, create purchase orders, receipt invoices, maintain spreadsheets and provide budget oversight (when required). Due to the nature of the work we do, all successful applicants will be required to go through a comprehensive screening process including reference and qualification checks, financial and security clearances.


Experience with financial processes, budget management and reporting.
Proficiency in web-based purchasing systems.
Group Personal Pension Scheme and life cover (subject to age and earnings)
days annual leave per annum, pro rata, plus 10.and sell annual leave
to carry over up to two weeks annual leave
gym with subsidised membership
Lifestyle Hub (employee discount site)
allowance
onsite parking
car charging facilities

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