Facilities Administrator

Job Introduction Package Description Position: Facilities Administrator (6 Month Fixed Term Contract) Location: Rushden Pharmaron is a global CRO helping pharma and biotech companies bring new therapies to life. With over 21,000 employees worldwide across 23 locations in the US, UK and China, we support drug discovery through to manufacturing with fully integrated, high-quality services. We’re proud of the impact we make and just last year, we supported over 780 discovery projects , 1,000+ CMC programmes , and 1,000+ clinical trials across all phases. Our teams are involved in everything from small molecules to biologics and gene therapies, and we work with more than 3,000 global customers . To learn more, visit About The Role Pharmaron is currently looking to recruit a Facilities Administrator on a fixed term basis to provide vital administrative support to our Facilities Team, ensuring efficient management of maintenance systems, compliance documentation, and purchasing processes. This role is essential in maintaining operational excellence across site facilities and engineering functions. Key roles and responsibilities: Maintain and update computerised maintenance management systems (e.g., IMCS Pro, Maximo). Schedule and coordinate site maintenance contracts, renewals, and department activities. Organise service reports, certificates, and compliance records for servicing, calibration, and maintenance. Oversee contractor documentation, including permits, risk assessments, and method statements. Create reports on departmental adherence to audits, non-conformances, and compliance metrics. Coordinate Facilities meetings, including scheduling and taking minutes. Manage procurement processes, from requesting quotes to creating and amending purchase orders. Maintain training records for Facilities staff, ensuring compliance with SOPs and procedures. Act as a liaison between Facilities and other departments for audit readiness and quality metrics. Ensure engineering document control systems are accurate and up to date. Support validation documentation and compliance-related initiatives. Candidate Profile Essential: Strong organisational and prioritisation skills, with the ability to manage multiple tasks. Excellent IT skills, particularly with MS Office and CMMS systems. Attention to detail and a methodical approach to problem-solving. Effective communication and stakeholder management abilities. A proactive, team-oriented attitude with the ability to work independently. Desirable: Qualification in Business Administration or a related field, or equivalent experience. Familiarity with pharmaceutical or regulated industries, particularly in an engineering environment. Experience using electronic CMMS and document control systems. Why Pharmaron? Collaborative Culture: Thrive in our inclusive and collaborative environment, where teamwork and innovation go hand in hand. Here, your voice matters, and your contributions make a real impact. "Employees Number One" and "Clients Centered" are the core cultural values at Pharmaron. Our culture, which sets Pharmaron apart from other organizations, has evolved from our deep commitment to our employees, partners and collaborators. How to Apply: Ready to seize this incredible opportunity? Join us at Pharmaron and be part of a dynamic team driving innovation and excellence in biopharmaceutical research and development. Apply online today Pharmaron is a premier service provider for the life sciences industry. Founded in 2004, Pharmaron has invested in its people and facilities and established a broad spectrum of research, development, and manufacturing service capabilities throughout the entire drug discovery, preclinical, and clinical development process across multiple therapeutic modalities, including small molecules, biologics, and CGT products. With over 21,000 employees and operations in the U.S., the U.K. and China. Pharmaron has an excellent track record in delivering R&D solutions to its partners in North America, Europe, Japan, and China.