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Project and Events Co-ordinator

2 months ago

United Kingdom Exceed Corporate Events | SAP Supplier Full time €25

Freelance Corporate Events Project Coordinator Location: Remote
Employer: Exceed Corporate Events Ltd
You are a seasoned project planner with expertise in venue coordination, proposal preparation, budgeting, and event logistics. You have a stellar reputation for delivering successful projects, meticulous attention to detail, and excellent presentation skills. You stay current with industry trends and technologies, ensuring you remain at the forefront of the field. You take full responsibility for project delivery and budget management, understanding the importance of clear and timely communication with your team, suppliers, and clients.
Oversee logistics from client brief to project delivery, especially for complex, multi-faceted projects.
Manage the financial aspects of logistics within the project.
Ensure project changes are clearly communicated and approved by the client.
Clearly communicate project roles, responsibilities, scope, budget, schedules, and status/action items to clients.
Assist in generating and validating accurate project budgets.
Project Planning:
Collaborate with the Project Director to manage the program from inception through execution.
Be proficient in all aspects of event management, including registration, food & beverage, housing programs, transportation, staffing, security, sponsorship, etc.
Meet and exceed logistics measurement objectives, working with the Executive Producer and Account Manager.
Work with the Project Director to create and manage project budgets.
Manage and mitigate third-party costs.
Develop and manage relationships with third-party and freelance talent to ensure the best talent and pricing.
Finalize client financial reconciliation for logistics aspects of project budgets.
Manage logistics costs to revenue across all projects.
Ensure profitable budget management and successful RFP implementation.
Ability to handle multiple projects simultaneously and meet tight deadlines.
Strong program management, organizational, and communication skills.
Expertise in contract negotiation and client presentation.
We are committed to diversity, equity, and inclusion. We do not discriminate based on race, religion, colour, national origin, disability, sexual orientation, gender identity, gender expression, age, marital status, veteran status, or any other basis.