Office Administrator

3 weeks ago

United Kingdom Complyport Full time

Office Administrator – Complyport, London, UK

Permanenet, Full time - (willing to accept part-time for the right candidate)

Complyport Who we are:

Complyport is a consulting firm supporting the UK financial services industry for over 22 years. Established in 2001, Complyport is now one of the UK’s largest independent compliance consulting businesses, combining former regulators, industry practitioners and legally qualified individuals to offer our clients an exceptionally diverse and professional team.

We specialise in providing Governance, Risk and Compliance services to support the regulated financial services industry to raise standards and thrive.

Complyport advises and assists firms to become authorised and to comply with the rules and requirements of regulators on an ongoing basis. Our vision is to be there for our clients every step of the way, helping them change, grow and excel through expertise, insight and innovation, and in so doing to become our clients most valued compliance partner.

We serve clients across all areas: investment management, securities brokerage, banking, venture capital, private equity, corporate finance, social finance and capital introduction, as well as banking, insurance, wealth and consumer credit.

We have successfully assisted over 1000 firms to become authorised with the FCA and are providing regulatory support to over 600 regulated firms on an ongoing basis globally.

Complyport is a member of the Association of Professional Compliance Consultants (APCC), a national association of professional consultants, supported by the FCA.

The Position

As an Office Administrator, the candidate will report to the Managing Director and will assist in the efficient running of the office by providing support to a range of office administrative tasks and provide human resources support.

The role is varied and requires involvement in all areas of the business. The candidate should be an excellent communicator, approachable, adaptable to change and able to prioritise their time.

The candidate must have a high-level ability with office software, including email, spreadsheets and databases. The candidate must be organised and able to deal with confidential and sensitive information.

Responsibilities

Office administration , including but not limited to the following duties:

  • Maintain and organise the office and supplies of stationery and equipment
  • Act as a point of contact for suppliers and building management
  • Arrange any necessary repairs/adjustments as well as Portable Appliance Testing (PAT)
  • Manage and screen incoming calls and correspondence
  • Manage and respond to customer enquiries
  • Responsible for updating and assisting in implementation of internal policies and procedures
  • Maintain proposals and enquiries spreadsheet
  • Set up new clients and updating relevant spreadsheets
  • Manage and maintain internal databases, record and filing systems
  • Organise and coordinate team meetings, events, training sessions – including venue booking, invitations, slide formatting, marketing materials, as required
  • IT related tasks: IT support, inventory maintenance and mobile phone contracts

Human Resource assistance , including but not limited to the following duties:

  • HR administration and assistance to external HR providers
  • Assistance with recruitment activity, such as drafting job specifications, reviewing and organising interviews of candidates, new hires induction process, terminations, maintaining personnel data, and keeping track of company benefits, as required.
  • Responsible for updating and assisting in implementation of internal policies and procedures, updating the HR system and dealing with health and safety matters

PA responsibilities to the Board , including but not limited to diary management, travel booking, call screening, ad hoc project work, as required.

Qualifications & Experience:

  • Previous experience in a similar role, ideally within professional services
  • Experience supporting a team in a busy environment
  • Familiar with handling sensitive information in a discreet, confidential manner.
  • Good knowledge of MS Office and some experience of using accounting packages, Timesheet Management and other office systems are desired
  • Proven track record of administrative capability

Skills & Knowledge:

  • Excellent organisational and time management skills
  • Excellent verbal and written communication skills
  • Conscientious, diligent and attentive to detail
  • Problem solver and adaptable to new ideas
  • Good people skills and ability to interact with people of differing levels of seniority, approachable and enthusiastic
  • Self motivated
  • Ability to work well under pressure, prioritising tasks and responsibilities 

Benefits/Remuneration:

  • Competitive remuneration package, including discretionary performance related as well as company bonus
  • In-house and external training courses and qualifications

Applications

To apply, please send your CV to careers@complyport.co.uk clearly stating “Office Administrator – Application” in the title.

**Please note, this advert is for direct applicants, no agencies please**

 

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