Team Assistant/ Assistant
2 weeks ago
AJ Chambers is representing an award-winning City law firm who are actively looking for a Team Assistant to join the Employment team.
You will provide high-quality, comprehensive administrative support to lawyers and PAs within the department and will have at least 2-3 years of experience in previous administration roles within a corporate setting.
Assist other members of the team (including PAs, Paralegals, Operations, and the Dispute Resolution Business Development ('BD') team) as required.
Deal with incoming and outgoing post, checking desks for post when allocation is out of the office/working remotely.
Liaise with the Records Management/General Office ('GO') department to send off and recall archived filing.
Liaise with the GO, Facilities and Maintenance departments to progress issues that may arise with regard to the maintenance of the office as necessary.
Diary management, organising of meetings and travel arrangements.
Perform general ad-hoc administration duties including conflict checks and file opening as required and assisting to support departmental BD activities, including maintenance of the BD diary and updating Interaction contacts.
Approving holiday requests
Billing
Office attendance spreadsheet every Friday
LinkedIn Rota
Updating the Hub
Trainee training, each rotation you will set up the training programme, assist with amending the materials, booking rooms etc and arrange monthly catch ups with the trainee mentor
A good level of knowledge of MS Office applications (Word, Outlook, Excel, PowerPoint).
Enjoys working as part of the PA team, working to build relationships within the PA team and offering assistance to help cover busy periods and absences.
Ability to work in a fast-paced team environment while maintaining a high level of performance.
Keen interest in working in a legal environment.
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Housekeeping Assistant
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